Indian Railways Tender by Southern Railway (GEM/2025/B/6130336)
Printing and Photocopying Service - Photocopying; Onsite; 5; 1; Without Operator; Paper to be provi
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Tender Title: Printing and Photocopying Service - GEM/2025/B/6130336
Issuing Authority
The issuing authority for this tender is the Indian Railways, under the Ministry of Railways.
Scope of Work and Objectives
The scope of this tender involves providing printing and photocopying services that are essential for the operations of the Indian Railways. The service requirements include onsite photocopying, specifically monochrome prints, to fulfill the documentation needs of various departments. The provider will be responsible for managing a total quantity of 7000 photocopies within the specified timeframe. This project aims to enhance operational efficiency by optimizing processes related to document handling.
Eligibility Criteria
To qualify for this tender, bidders must meet the eligibility criteria established by the Indian Railways. This includes being a registered entity with requisite credentials. Bidders are encouraged to demonstrate their experience in similar service contracts and ensure compliance with all applicable regulations and standards.
Technical Requirements
The technical requirements for this tender entail the ability to provide onsite photocopying services without requiring an operator. The service provider is expected to use high-quality monochrome printers and ensure that all paper to be used for photocopying will be provided by the buyer, i.e., the Indian Railways.
Financial Requirements
Bidders must ascertain that they can meet the financial obligations associated with this tender. This involves demonstrating financial stability and competency to handle services valued at the level of the total quantity stipulated.
Document Submission Details
Bidders must meticulously compile and submit all required documentation as per the guidelines outlined in the tender specification. Submission must be done electronically through the designated procurement platform, ensuring that all documents are submitted in the accepted formats defined.
Special Provisions
The Indian Railways may offer special provisions for Micro, Small, and Medium Enterprises (MSEs) and startups, encouraging competitive participation from these sectors. Bidders within these categories are encouraged to submit their applications and claims for benefits appropriately.
Evaluation Process
The evaluation process will be comprehensive and will include a thorough review of the submitted documents. The evaluation criteria may cover aspects such as compliance with technical specifications, financial bids, and capabilities demonstrated in past performances. The most suitable bidder will be awarded the contract based on the evaluation results.
Delivery Locations
The delivery of services under this tender will occur onsite at designated locations previously established by the Indian Railways. The exact delivery sites will be confirmed during the onboarding process for the selected vendor.
Contact Information
For any queries or additional information concerning this tender, bidders can reach out directly to the Indian Railways through official communication channels as specified in the tender guidelines. It is advisable to keep communication formal and concise.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
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Frequently Asked Questions
The eligibility requirements for this tender include being a registered business entity that adheres to specific industry standards. Bidder qualifications may require verifiable experience in providing similar printing and photocopying services, as well as compliance with all regulatory standards set forth by the Indian Railways.
To participate in the tender, bidders must possess relevant certificates that demonstrate their compliance with regulatory requirements, quality standards, and technical capabilities associated with photocopier services. It is advisable to prepare documents that validate experience and certifications in relevant areas.
The registration process involves submitting an application through the designated procurement platform, registering as a bidder, and providing all necessary documentation. Bidders need to fulfill all registration requirements, ensuring that they include all relevant certifications and financial documents to establish competence in the tendering process.
The payment terms in this tender require that the successful bidder adhere to the stipulated financial agreements post-service delivery. Typically, payments are processed upon confirmation of satisfactory service delivery adhering to quality standards as specified in the tender terms.
The evaluation and selection process for bids will involve a comprehensive assessment of submitted proposals, including compliance with technical specifications, financial feasibility, and alignment with requirements. The evaluation committee will score each bid based on predetermined criteria ensuring a transparent selection of the most proficient service provider.
These FAQs are designed to assist potential bidders in understanding the complete requirements and processes associated with this tender for printing and photocopying services.
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