Indian Railways Tender by Eastern Railway (GEM/2025/B/6150249)
Custom Bid for Services - Hiring of one vehicle Truck for transportation of track and other Railway
Tender Timeline
Tender Title: Hiring of One Vehicle Truck for Transportation of Track and Other Railway Materials
Tender Reference Number: GEM/2025/B/6150249
Issuing Authority/Department: Ministry of Railways, Indian Railways
The Hiring of One Vehicle Truck for Transportation of Track and Other Railway Materials tender aims to secure reliable transportation services for the daily needs of the railway maintenance sector. This tender is specifically designed to support the operations of the Indian Railways by facilitating the movement of essential materials required for the maintenance of railway tracks under the supervision of SSE PWay JSME. The selected service provider will be responsible for providing a truck capable of transporting various railway materials over a period of 24 months.
Scope of Work and Objectives
The primary objective of this tender is to ensure the efficient and timely transport of railway track materials, which are vital for the ongoing maintenance of tracks. The scope of work includes the following key components:
- Provision of one suitable truck for the transport of track and other railway materials.
- Ensuring the truck is in good working condition and complies with all safety and operational standards.
- Providing dedicated transport services for a duration of two years.
Eligibility Criteria
To be eligible for participation in this tender, bidders must meet the following criteria:
- Must be a registered entity engaged in transportation services.
- Must possess a valid trade license and any relevant certifications required to operate transportation services in the respective region.
- Previous experience in providing transport services to government or railway sectors will be an added advantage.
Technical Requirements
The technical requirements include:
- A truck with a minimum payload capacity to ensure the safe transport of railway materials.
- Compliance with environmental norms and regulations.
- Regular maintenance and upkeep of the vehicle for operational reliability.
Financial Requirements
Participants are required to submit their financial documents, which may include:
- Previous financial statements to demonstrate financial stability.
- A competitive pricing proposal for the transport services over the contract duration.
- An Earnest Money Deposit (EMD) as specified in the tender documentation.
Document Submission Details
Bidders must ensure that their proposals are submitted in the required format, which typically includes:
- Technical proposal detailing the specifications of the trucking service.
- Financial proposal outlining costs associated with the services offered.
- Required certificates and registration details.
Special Provisions
This tender includes provisions that may support Micro, Small, and Medium Enterprises (MSEs) as well as startups. Interested parties should refer to the specific terms to benefit from any applicable incentives.
Evaluation Process
Bids will be evaluated based on the following criteria:
- Competitiveness of the financial proposal.
- Adherence to technical requirements.
- Experience and credentials of the service provider.
Delivery Locations
The service will cover several specified locations required for track maintenance, managed by SSE PWay JSME.
Contact Information
For further inquiries or clarifications regarding the tender, potential bidders can refer to the official website of the Ministry of Railways for the designated contact details. Please ensure communication is formal and documented as per guidelines.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
6 DocumentsDocuments Required from Seller
- Experience Criteria
- Bidder Turnover
- Certificate (Requested in ATC) *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered and recognized entity in the transport sector, which should possess a valid trade license and relevant operational certifications. Experience in providing transportation services, especially to government bodies or in the railway sector, will enhance a bidder’s qualification. Ensuring compliance with local regulations and demonstrating financial robustness through previous statements is crucial as well.
Participants must provide essential certificates including a valid trade license, vehicle insurance documents, and safety compliance certificates. Additionally, bidders should be able to show proof of previous transport work, ideally in the railway sector or similar fields. Presenting these required certificates clearly will strengthen the bid’s credibility.
Bidders are required to submit a comprehensive proposal, which should encompass both technical and financial documents. Accepted formats typically include printed proposals, electronic file formats such as PDF, and any specific forms provided by the tender notice. Clear labeling of proposals will aid in efficient processing of submissions.
The performance security requirements generally involve an Earnest Money Deposit (EMD) that acts as a guarantee for the successful execution of the contract. Participants should offer financial proof that meets the minimum specified requirements in the tender documentation, which safeguards against unfulfilled contractual obligations.
Yes, there are distinct benefits for MSEs and startups outlined in the tender context. This includes preferential evaluation criteria, exclusion from some compliance norms, or reduced financial thresholds. Bidders should thoroughly review the tender document for specific terms that provide support to promote inclusivity within the tendering process.
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