Comprehensive Annual Maintenance Contract for Road Mobile Cranes

Custom Bid for Services - Service Charges Including GST 18 percent for the work of Comprehensive AM

Service
Qty:NaN
EMD: ₹61,500
EST Bid: ₹30.7 Lakh

Tender Timeline

Tender Issue
June 5, 2025 at 5:34 PM

Tender Title: Comprehensive Annual Maintenance Contract for Road Mobile Cranes

Reference Number: 1abf06b85

Issuing Authority/Department: Ministry of Railways, Indian Railways

The Ministry of Railways under Indian Railways invites bids through an open tender process for the Comprehensive Annual Maintenance Contract (AMC) for four Road Mobile Cranes manufactured by Escorts. This tender encompasses both service charges and preventive maintenance for a period defined by the contract. The objective of this tender is to ensure that the equipment is maintained in optimal working condition for enhanced safety and efficiency.

Scope of Work and Objectives

The scope of work includes comprehensive maintenance services covering a full range of factors necessary for the operational efficiency of the four Road Mobile Cranes. The tasks will primarily focus on:

  • Comprehensive AMC – Regular maintenance, inspections, and servicing of the cranes to ensure compliance with safety and operational standards.
  • Preventive Maintenance Charges – Implement scheduled maintenance, thereby averting potential issues and increasing the lifespan of the machinery.

The primary objective of this tender is to deploy skilled personnel who can guarantee the efficient functioning of the cranes while adhering to safety regulations.

Eligibility Criteria

To be eligible to participate in this tender, bidders must meet the following criteria:

  • Registered as a legal entity.
  • Proven experience in conducting maintenance services for heavy machinery.
  • Financial stability to ensure completion of the contract.
  • Compliance with GST regulations and other taxation requirements.

Technical Requirements

Bidders must satisfy the following technical specifications:

  • Capability and experience in handling Road Mobile Cranes, specifically of the specified make (Escorts).
  • Availability of certified technicians to carry out maintenance tasks.
  • Access to adequate spare parts and tools necessary for repairs and servicing.

Financial Requirements

Bidders are required to furnish a financial proposal that includes service charges, inclusive of an 18% GST. Detailed pricing metrics will be evaluated based on value for money.

Document Submission Details

Bidders must submit the necessary documentation as outlined:

  • Legal entity registration documents.
  • Technical capability statements.
  • Financial proposal with a breakdown of costs.

Submissions must be made electronically, adhering to the formats specified in the tender documentation.

Special Provisions

Bids from Micro, Small, and Medium Enterprises (MSEs) are encouraged, with special consideration offered in the evaluation process as part of the Ministry’s support towards fostering local entrepreneurship. Startups that fulfill the qualification criteria may also benefit from additional provisions.

Evaluation Process

The evaluation of bids will include a comprehensive assessment of technical and financial documentation. The Ministry of Railways will prioritize bids that demonstrate value for money and compliance with all stipulated requirements.

Delivery Locations

Services will be rendered in the Raipur division, where the mentioned Road Mobile Cranes are stationed.

Contact Information

For any inquiries regarding the tender, bidders are encouraged to reach out to the designated contact person in the Ministry of Railways. Clear instructions on how to submit documents and requests for additional information can be found enclosed with the tender documentation.

General Information

Item Category
Custom Bid for Services - Service Charges Including GST 18 percent for the work of Comprehensive AMC for 04 nos Road Mobile Cranes make Escorts under Raipur division through open tender for a period.. , Custom Bid for Services - Preventive Maintenance Charges (Yearly) Including GST 18 percent Comprehensive AMC for 04 nos Road Mobile Cranes make Escorts under Raipur division
Ministry Name
Ministry of Railways
Department Name
Indian Railways
Organisation Name
South East Central Railway

Financial Information

Estimated Bid Value
₹30,74,520.20
EMD Amount
₹61,500.00
Minimum Turnover
₹16.00 Lakh (s)
Bid Offer Validity
45 (Days)
Arbitration Clause
No
Mediation Clause
No

Evaluation and Technical Information

Evaluation Method
Total value wise evaluation
Inspection Required
No
Technical Clarifications Time
2 Days

Tender Documents

9 Documents
GeM-Bidding-7933104.pdfMain Document
Other DocumentsOTHER
Other DocumentsOTHER COMPLIANCE
Scope Of Work DocumentSCOPE_OF_WORK SOW
Other DocumentsOTHER
Other DocumentsOTHER
Other DocumentsOTHER
Payment Terms & ConditionPAYMENT PAYMENT
GEM General Terms and Conditions DocumentGEM_GENERAL_TERMS_AND_CONDITIONS

Documents Required from Seller

  • Experience Criteria
  • Bidder Turnover *In case any bidder is seeking exemption from Experience / Turnover Criteria
  • the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer

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Frequently Asked Questions

The eligibility requirements include being a registered legal entity, demonstrating reliable experience in handling maintenance services for heavy machinery, ensuring financial stability for contract completion, and compliance with GST and other tax regulations.

Bidders must possess specific technical specifications, including experience with the maintenance of Road Mobile Cranes, capability to provide skilled technicians, and access to necessary spare parts for servicing.

The payment terms typically outline that full payment will be processed upon completion of the required maintenance tasks, contingent on successful evaluation and submission of invoices that include GST breakdown.

Bidders must ensure all proposals are submitted electronically in the formats specified in the tender documentation. Clarity regarding submission formats and methods will be provided in the tender guidelines.

Yes, the tender encourages participation from Micro, Small, and Medium Enterprises (MSEs) and startups, providing them with special provisions during the evaluation process, which is aimed at supporting local businesses and fostering entrepreneurship in the sector.

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