Tender Title: Hiring of MUV (Mahindra Bolero or Tata Xenon or Yoddha or ISUZU DMAX) for Indian Railways

Tender Reference Number: 2683115d3
Issuing Authority/Department: Indian Railways, Ministry of Railways

Scope of Work and Objectives

The objective of this tender is to hire one Multi Utility Vehicle (MUV), specifically Mahindra Bolero, Tata Xenon, Yoddha, or ISUZU DMAX, for the operational needs of the SSE Signal unit located in Indore. The vehicle will be utilized predominantly for transportation within a designated coverage area and maintain high operational reliability.

The scope of work encompasses:

• Providing a vehicle for the operational duration of two years.
• Upholding a limit of 1500 kilometers per month for regular operations.
• Allowing for additional mileage options, with a provision for an extra 500 kilometers per month or a total cap of 12000 kilometers over the two-year period, subject to specific requirements of Indian Railways.

Eligibility Criteria

Interested bidders must fulfill the following eligibility criteria:

1. Must be registered as a legal entity under applicable laws.
2. Proven experience in vehicle leasing or hiring in the last 5 years.
3. Compliance with any local regulations governing vehicle usage and hire services.

Technical Requirements

Bidders are expected to meet the following technical requirements:

• The offered vehicle must be commercially available models including Mahindra Bolero, Tata Xenon, Yoddha, or ISUZU DMAX.
• The vehicle should comply with the latest emission norms set by the Government of India.
• It should be equipped with all necessary features ensuring safety and comfort.

Financial Requirements

All proposals must outline the financial requirements, which include:

• A detailed breakdown of the hiring charges, including monthly rental and any additional costs for exceeding the set kilometer limit.
• Compliance with the procurement and payment processes as stipulated by Indian Railways.

Document Submission Details

Prospective bidders must adhere to the following document submission details:

• All submissions should be made electronically via the GEM platform.
• Necessary documentation should include proof of the company’s legal status, vehicle specifications, and past performance reports.

Special Provisions

This tender includes provisions for Micro, Small, and Medium Enterprises (MSEs) as well as startups. Bidders falling under these categories will be granted certain advantages in the evaluation process, including, but not limited to:

• Reduced eligibility criteria.
• Relaxation in financial requirements.

Evaluation Process

The proposal will be evaluated based on the following criteria:

• Cost-effectiveness of the submitted bid.
• Compliance with technical specifications.
• Past performance and reliability of the bidding entity.

Delivery Locations

The hired vehicles will operate primarily within the geographic coverage of Indore, with specific destinations determined by the operational needs of the SSE Signal unit.

Contact Information

For further inquiries and assistance, bidders should refer to the designated communication channels on the GEM platform, ensuring clarity in their queries regarding the tender process.