Tender Title: Operation of Mechanized Laundry Services
Tender Reference Number: 4350bb85
Issuing Authority/Department: Indian Railways, Ministry of Railways
The tender invited by the Indian Railways, under reference number 4350bb85, seeks bids for the operation of mechanized laundry services at the VSG Coaching Depot. This procurement involves multiple service components aimed at maintaining and optimizing laundry operations, which include but are not limited to, the mechanized operations of laundry, housekeeping tasks, comprehensive annual maintenance contracts (CAMC) for laundry equipment, and provision of necessary spare parts for laundry equipment.
Scope of Work and Objectives
The scope encompasses several critical services:
- Operation of Mechanized Laundry: Efficient management of laundry operations ensuring high levels of cleanliness and hygiene.
- Housekeeping Services: Routine cleaning and maintenance of the laundry facilities to uphold operational standards.
- Annual Maintenance Contracts (CAMC): Regular servicing and maintenance of laundry equipment to ensure functionality.
- Provision of Spares: Supply of necessary spare parts for the ongoing maintenance and operation of all laundry equipment.
The objectives of this tender are to enhance the operational efficiencies of the VSG Coaching Depot's laundry services while ensuring the highest quality standards are met for all handled linen and associated materials.
Eligibility Criteria
To qualify for this tender, bidders must be a registered entity with the necessary legal documentation. Specific requirements regarding previous experience in similar contracts and staff qualifications will also be considered.
Technical Requirements
Bidders must meet clear technical specifications, including:
- Recent experience in managing mechanized laundry operations.
- Qualified personnel with relevant certifications in laundry services.
- Evidence of compliance with health and safety standards.
Financial Requirements
- Bidders are required to submit a sound financial proposal that justifies all costs associated with the provision of services outlined.
- The tender likely involves an Earnest Money Deposit (EMD); details on this and any performance security requirements will be specified further in the tender documentation.
Document Submission Details
Prospective bidders should prepare and submit their bids in accordance with the guidance provided in the tender documents. It is crucial to adhere strictly to submission formats outlined to prevent disqualification.
Special Provisions
Micro, Small, and Medium Enterprises (MSEs) may enjoy certain benefits under this tender, incentivizing participation from smaller firms. Also, considerations regarding compliance with the 'Make in India' initiative and local content regulations may play a pivotal role within the evaluation criteria.
Evaluation Process
Bids will be evaluated based on a systematic process that weighs financial offers against technical submissions. The bidders’ capability to meet the service expectations and quality standards will also be critical to the evaluation.
Delivery Locations
All services will be delivered directly at the VSG Coaching Depot, ensuring all logistics and operational needs are met thoroughly on-site.
Contact Information
For any inquiries, potential bidders may contact the Indian Railways' procurement office. It is advised to consult the official tender documents for precise contact details and further information.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
14 DocumentsDocuments Required from Seller
- Experience Criteria
- Bidder Turnover
- Certificate (Requested in ATC) *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity with adequate legal documentation, relevant previous experience in operating mechanized laundry services, and meeting all stipulated standards in terms of technology and personnel qualifications. Potential bidders must provide proof of compliance with industry standards and demonstrate financial viability.
Bidders should ensure they fulfill all outlined technical specifications, which include demonstrated experience in implementing laundry operations, employing qualified personnel with necessary certifications, and adhering to safety and hygiene regulations. The submission must also reflect the capability of maintaining high-quality output as per industry standards.
The Earnest Money Deposit (EMD) is required to confirm the bidder’s commitment. Specific amounts and submission details will be provided in the tender document, and it is critical that all bidders comply with these financial stipulations to ensure their bids remain valid throughout the evaluation period.
Bidders must follow the specified submission methods as outlined in the tender documentation. Typically, submissions must be made electronically, and all documents should comply with the accepted formats to ensure proper assessment and avoid disqualification.
Micro, Small, and Medium Enterprises (MSEs) are encouraged to participate, and may receive concessions during the bidding process. Compliance with the ‘Make in India’ initiative and local procurement rules is essential to ensure that MSEs can contribute labor and materials domestically, promoting self-reliance in manufacturing and service provision.
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