Tender Title: Custom Bid for Services - Round the Clock Transportation of Loco Pilots

Reference Number: GEM/2025/B/6143648

Issuing Authority/Department:
Indian Railways
Ministry of Railways

Scope of Work and Objectives

The purpose of this tender is to solicit bids for the provision of round-the-clock transportation services for loco pilots, their khana (meal boxes), and line boxes. This service will ensure the timely and efficient transport of personnel and equipment among various platforms and yards to Box Rooms and Running Rooms. The scope of work underscores the importance of maintaining operational efficiency and timely services to facilitate seamless train operations across the Indian Railways network.

Eligibility Criteria

Bidders must demonstrate capabilities and experience in transportation services, particularly for the railway sector. Eligible entities include registered transport service providers with a solid track record in delivering similar services. Compliance with industry regulations and safety standards is mandatory.

Technical Requirements

Prospective bidders must submit documentation detailing their fleet’s specifications, vehicle conditions, and maintenance protocols. A detailed operational plan outlining logistics for managing transportation throughout the day and night shifts is also required. Essential safety features, vehicle licensing, and driver certifications should also be included in the submission to ensure compliance with Indian Railways operational standards.

Financial Requirements

Bidders should provide a detailed financial proposal, including pricing per trip, fixed costs, and any other potential fees. The financial assessment will consider the overall cost-effectiveness of the services offered while assessing the bidder's financial stability in executing the contract.

Document Submission Details

All proposals must be submitted electronically through the designated portal by the specified deadline. Bidders are encouraged to ensure all documentation is complete and accurately provided to avoid disqualification. A comprehensive checklist will aid bidders in finalizing their submissions.

Special Provisions

There are special considerations for Micro, Small, and Medium Enterprises (MSEs) and startups, which may include financial assistance and favorable evaluation criteria. These provisions are in place to promote entrepreneurship within the sector and enable inclusive growth.

Evaluation Process

The evaluation of the submitted bids will be comprehensive, focusing on both technical capabilities and financial viability. Each proposal will be rigorously assessed against predefined criteria sets, ensuring that only qualified bidders are considered. The final selection will prioritize cost-effectiveness, service reliability, and compliance with all technical and operational standards.

Delivery Locations

The transportation services are required to operate primarily between Moradabad stations, specifically catering to various train platforms and associated facilities, including Box Rooms and Running Rooms. The effective coverage of this operational area is paramount.

Contact Information

For any inquiries or further details regarding this tender, bidders may refer to the designated contact points within the Indian Railways' office. Support is available to guide through the bidding process or to clarify any queries related to the tender documentation.

Additional Information

This tender serves as an essential part of the Indian Railways' efforts to enhance operational efficiency and service quality. Interested bidders are encouraged to thoroughly understand the requirements and prepare their proposals accordingly to ensure a robust submission that meets all outlined expectations.