Tender Title: Hiring of One New Vehicle with Commercial Registration for Official Use
Tender Reference Number: 44df2ee2
Issuing Authority/Department: Indian Railways, Ministry of Railways

Introduction

The Indian Railways is inviting tenders for the hiring of a new vehicle with commercial registration for official purposes. The project falls under the category of "Custom Bid for Services," and aims to enhance operational efficiency by providing transportation support for the Senior Divisional Electrical Engineer (Sr DEE TRD RNY) for a specified duration and mileage.

Scope of Work and Objectives

The primary objective of this tender is to procure one new vehicle that meets the commercial registration requirements. The selected vendor will be required to maintain the vehicle and ensure it is available for official use at all times over a period of two years, accommodating a mileage of up to 3000 kilometers per month. This initiative aims to streamline internal operations, efficiently supervise projects, and provide adequate mobility for personnel engaged in critical functions.

Eligibility Criteria

To participate in this tender, bidders must meet the following eligibility criteria:

• Must be a registered entity with valid business licenses.
• Proven experience in vehicle leasing/hiring services.
• Must comply with the guidelines laid out by the Ministry of Railways.

Technical Requirements

Bidders must ensure adherence to the following technical requirements:

• The vehicle must be new and commercially registered.
• Specifications related to vehicle type (make and model) must align with government standards.
• The vehicle must include necessary safety features and insurance coverage.

Financial Requirements

Bidders are required to submit relevant financial documents including:

• Evidence of sufficient working capital to manage the hiring service effectively.
• Rate quotations for the hiring charges, maintenance, and additional costs if applicable.

Document Submission Details

All documents must be submitted electronically through the GEM portal following the prescribed format. Key documents may include:

• Registration certificates
• Financial statements
• Technical specifications.

It is crucial to ensure that all submissions comply with the guidelines set forth by the Ministry of Railways.

Special Provisions

Micro, Small, and Medium Enterprises (MSMEs) and startups may benefit from provisions aimed at encouraging local participation. These entities are encouraged to participate in this tender, thereby boosting the local economy.

Evaluation Process

An evaluation committee will assess all received bids based on criteria including technical viability, cost proposals, and compliance with eligibility requirements. Special consideration may be granted to MSMEs and registered startups during the evaluation process.

Delivery Locations

The service will primarily be utilized within designated operational zones specified by the Indian Railways. The vehicle should be available at the Sr DEE TRD RNY office to facilitate easy access for official duties.

Contact Information

For further clarifications, prospective bidders may reach out to the issuing authority through the means provided on the GEM portal. It’s advised that bidders reference the tender number while inquiring.

Ensuring compliance with all specified requirements is essential for bidders to successfully secure this contract. We encourage all eligible participants to submit thorough proposals that meet the outlined criteria and demonstrate their capability to fulfill the requirements effectively.