Indian Railways Tender by Metro Railway Kolkata (GEM/2025/B/6112657)
Entry and Mid Level Laptop - Notebook
Tender Timeline
The GEM/2025/B/6112657 tender issued by the Ministry of Railways under the auspices of Indian Railways is aimed at procuring entry and mid-level laptops/notebooks for operational needs. This tender invites qualified vendors to submit their bids for a total quantity of 3 laptops/notebooks, ensuring the robust capability of supporting the functionality of various departments within the railway sector.
Scope of Work and Objectives
The primary objective of this tender is to fulfill the requirement for entry and mid-level laptops that meet specific technical requirements. Successful bidders will provide devices that align with the operational efficiency expected by the Indian Railways. The scope covers the following:
- Supply of laptops/notebooks that comply with the specified technical standards.
- Timely delivery and installation as per the agreed terms.
- Support and maintenance services, if required.
Eligibility Criteria
To participate in this tender, bidders must meet the following eligibility requirements:
- Must be a registered entity with relevant business licenses.
- Compliance with Make in India policies and local procurement regulations.
- Proven experience in providing similar technology solutions will be advantageous.
Technical Requirements
Bidders are expected to demonstrate that provided laptops/notebooks conform to defined technical specifications that include:
- Processor type and speed
- RAM and storage configurations
- Battery life and durability
- Operating system compatibility
- Other critical features suitable for entry-level and mid-level usage
Financial Requirements
Vendors must provide transparent financial disclosures that include:
- Detailed price quotes reflecting the cost of goods and any applicable taxes.
- An Earnest Money Deposit (EMD) as stipulated in the tender terms, which will ensure the commitment to the process.
Document Submission Details
Bids must be submitted electronically through the designated platform, ensuring all mandatory documents are included. This encompasses:
- Completed bid form.
- Technical specifications and compliance certificates.
- Financial statements and EMD.
Special Provisions
This tender supports the participation of Micro, Small, and Medium Enterprises (MSMEs) as well as startups, encouraging diversity and fostering innovation within the supply chain of Indian Railways. Bidders qualifying as MSMEs will benefit from the relaxed qualification norms to enhance their competitive edge.
Evaluation Process
The evaluation of bids will follow a stringent process, focusing on:
- Compliance with technical specifications.
- Financial viability and pricing structure.
- Delivery timelines and after-sales support.
The committee will consider the overall value offered, ensuring that qualified vendors meet both technical and financial prerequisites.
Delivery Locations
Successful bidders will be instructed regarding the delivery locations as determined by the Indian Railways, ensuring that logistics are effectively coordinated.
Contact Information
For inquiries regarding the tender, potential bidders should refer to the Indian Railways contact details available on the Gem portal. It is essential to seek clarification and ensure all requirements are met prior to bid submission.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
3 DocumentsDocuments Required from Seller
- Certificate (Requested in ATC)
- OEM Authorization Certificate *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity, compliance with Make in India policies, and having previous experience in supplying laptops or similar technology. Vendors must also possess relevant certifications and licenses to secure compliance with local procurement laws.
Vendors must have valid business registration certificates, GST registration, and any other relevant technical compliance certificates. Documentation demonstrating adherence to quality standards and previous procurement experience may also be required to ensure compliance and support bid evaluation.
To register on the GEM platform, vendors must fill out the online registration form, providing requisite documentation that includes identity proof, business registration, and bank details. The registration process aims to validate the vendor for eligibility to take part in upcoming tenders and is crucial for effective participation.
The Earnest Money Deposit (EMD) is a security amount that bidders must submit along with their bids, acting as a guarantee for the execution of the contract. Details regarding the amount and payment procedures are outlined in the tender documentation. Non-compliance may lead to rejection of the bid.
MSMEs participating in this tender may enjoy benefits such as relaxed eligibility criteria and a preferred evaluation process. These provisions are in place to foster innovation and competitiveness while supporting the government’s initiatives for promoting small businesses within the procurement landscape.
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