Tender Title: Utility Vehicle Supply
Tender Reference Number: GEM/2025/B/6069953
Issuing Authority: Ministry of Railways, Indian Railways
The objective of this tender is to procure a utility vehicle that meets the specific needs of the Indian Railways. This initiative is aimed at enhancing operational efficiency and supporting the utility needs within the railway infrastructure. The vehicle must conform to stringent technical requirements and standards established for utility equipment used in railway environments.
Scope of Work
The scope of work includes the supply and delivery of specified utility vehicles to designated locations as tasked by the Indian Railways. Bidders are expected to demonstrate the ability to meet the technical specifications outlined in the tender document. The objectives of the tender consist of ensuring that the utility vehicles provided are durable, efficient, and compliant with all relevant technical specifications.
Eligibility Criteria
Bidders must be registered entities capable of fulfilling the requirements stipulated in this tender. This includes adhering to all legal and statutory obligations relevant to the supply of utility vehicles. Specific eligibility criteria include:
- Registration under applicable laws
- Proven experience in supplying similar vehicles
- Compliance with quality assurance measures
Technical Requirements
The utility vehicle must comply with specified technical specifications, including engine capacity, safety features, and fuel efficiency standards. Bidders must provide detailed product specifications and relevant certifications that align with quality standards established by the Ministry of Railways.
Financial Requirements
Bidders should also be aware of the financial prerequisites, which include the submission of Earnest Money Deposit (EMD) to safeguard against default in bid acceptance. Financial stability must be demonstrated through appropriate documentation, including bank statements and financial returns.
Document Submission Details
All bids must be submitted in a single packet format, alongside required documents, such as:
- Bid application form
- Technical compliance documents
- Financial bid
- Certifications related to quality standards
Special Provisions
This tender acknowledges and promotes benefits for Micro, Small, and Medium Enterprises (MSEs) and Startups to encourage their participation. These provisions include relaxed eligibility criteria and support in the registration process.
Evaluation Process
The evaluation of bids will be based on a comprehensive assessment of both technical and financial evaluations. The bids will be ranked according to compliance with technical specifications, pricing, and additional benefits offered to MSEs or startups involved in the tender.
Delivery Locations
Successful bidders will be required to deliver the vehicles to predetermined locations as specified in the tender documentation. The exact locations will be shared upon finalization of the bidding process.
Contact Information
For any queries, prospective bidders are encouraged to directly contact the relevant department at the Ministry of Railways. Please refer to the tender notice for specific contact details as they pertain to this procurement process.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
3 DocumentsDocuments Required from Seller
- OEM Authorization Certificate *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity, possessing the relevant experience in supplying utility vehicles, and compliance with local laws and regulations. Bidders must also showcase their ability to meet the technical specifications detailed in the tender document.
Bidders must provide a range of certificates, including but not limited to quality assurance certifications that align with the expected quality standards. A certificate of registration and compliance with safety and environmental regulations is also mandatory.
To register for participation, interested parties must comply with the registration requirements laid out by the Ministry of Railways. This includes submitting necessary documentation and certificates, which validate the bidder’s qualifications against the qualification requirements specified in the tender.
The EMD for this tender acts as a security deposit and must be submitted with the bid. The amount will be specified in the tender document, and it is crucial for bidders to include this financial commitment to secure their bid submission.
MSEs have special considerations, including relaxed eligibility criteria and possible price preference incentives during the bid evaluation process. This provision aims to encourage Micro, Small, and Medium Enterprises to actively engage in government tenders, fostering local content and participation.
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