Tender Title: LED Luminaire Procurement

Reference Number: 22ac4dc4d
Issuing Authority: Indian Railways, Ministry of Railways

The Indian Railways is inviting bids for the procurement of LED Luminaire (Recessed Luminaire) conforming to the IS 10322 (Part 5/Section 2) standards. This request is aimed at enhancing the lighting infrastructure across various railway facilities, ensuring compliance with modern efficiency and safety standards.

Scope of Work and Objectives

The primary objective of this tender is to secure high-quality LED luminaires to replace or augment existing lighting systems in Indian Railways installations. The total quantity required is 120 units, and the successful bidder will be responsible for ensuring that the units meet all prescribed technical specifications and quality assurance checks.

Eligibility Criteria

Bidders must satisfy the following eligibility criteria to qualify for participation:

• Be a legally registered entity capable of fulfilling the contractual obligations.
• Demonstrate prior experience in supplying similar lighting solutions or electrical components.
• Comply with the Indian Standards stipulated for LED luminaires.

Technical Requirements

The luminaires must conform to the following technical specifications:

• Compliance with IS 10322 (Part 5/Section 2).
• Energy-efficient lighting performance with a minimum Lumen output as specified in the standard.
• Adequate ingress protection to ensure durability in varying environmental conditions.

Financial Requirements

Bidders must provide evidence of financial capacity to undertake the project, which may include:

• Bank statements or financial documents that demonstrate solvency and capability to finance the project.
• Previous contract values related to similar supply contracts.

Document Submission Details

All necessary documents, including detailed proposals, evidence of compliance with technical and financial requirements, and completed bid forms, must be submitted electronically through the GEM portal. Bidders are advised to retain copies of all submitted documents for their records.

Special Provisions

Bidders belonging to Micro, Small, and Medium Enterprises (MSEs) may be eligible for exemptions and bidding assistance as per government regulations aimed at encouraging participation from smaller entities. Startups that qualify under the relevant government criteria may also receive special consideration.

Evaluation Process

The evaluation of bids will be conducted based on the technical merit and financial compliance of the submissions. Key considerations will include the conformity of proposed luminaire designs and pricing adequacy. The winner will be selected based on the best value for money criterion, balancing performance and cost-effectiveness.

Delivery Locations

Successful bidders will be expected to deliver luminaires to designated locations as specified by the Indian Railways in the contract agreement post-bid acceptance.

Contact Information

For any inquiries related to this tender, bidders can reach out to the designated procurement officer through the official contact method listed on the GEM portal.