Indian Railways Tender by Eastern Railway (GEM/2025/B/6131338)
Axle Oil as per IS 1628
Tender Timeline
Tender Title: Axle Oil as per IS 1628
Tender Reference Number: GEM/2025/B/6131338
Issuing Authority/Department:
Ministry of Railways, Indian Railways
Scope of Work and Objectives
The objective of this tender is to procure Axle Oil conforming to the specifications outlined in IS 1628. This procurement aims to ensure the efficient operation and longevity of railway axles, thereby enhancing safety and performance. The total quantity required for this tender is 13,020 liters, which is crucial for the maintenance and operation of railway logistics.
Eligibility Criteria
Eligible bidders must be registered entities compliant with the relevant industry standards. Companies must provide proof of satisfactory previous experience in supplying similar grade oils, along with valid certifications and registrations mandated by the government.
Technical Requirements
The bids must comply with the technical specifications as laid out in IS 1628. This includes chemical properties, physical characteristics, and performance metrics essential for the operation of railway systems. Special attention to quality control measures during production and packaging will be required to ensure standards are consistently met.
Financial Requirements
Bidders must demonstrate financial stability and adequate capacity to undertake the contract. Submission of financial statements for the last two financial years is compulsory. Additionally, compliance with any earnest money deposit (EMD) requirement must be adhered to, ensuring a commitment to the tender process.
Document Submission Details
All bids must be submitted in a single packet format. Necessary documentation includes the technical proposal, financial proposal, required certifications, and any other supporting documents as specified in the tender guidelines. Bids should be submitted electronically through the official portal as per the provided submission instructions.
Special Provisions
This tender encourages participation from Micro, Small, and Medium Enterprises (MSEs) by providing certain benefits, such as exemption from EMD for qualifying vendors. Startups may also find conducive provisions aimed at fostering innovation and local manufacturing, compliant with the 'Make in India' initiative.
Evaluation Process
The evaluation of submitted bids will be performed based on the criteria set forth in the tender documentation. This assessment will include both technical and financial evaluations, focusing on the bidders’ compliance with the technical specifications, quality standards, and overall cost-effectiveness.
Delivery Locations
Successful bidders will be expected to deliver the procured axle oil to designated railway depots as specified in the awarded contract. Clarity regarding delivery timelines and logistics will be aligned with the contractual obligations.
Contact Information
For inquiries regarding this tender, please refer to the official contact points provided in the tender documentation, ensuring adherence to formal communication channels.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
3 DocumentsDocuments Required from Seller
- Past Performance
- Certificate (Requested in ATC)
- OEM Authorization Certificate *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements for participating in this tender include being a registered entity with compliance to the relevant industry standards. Bidders must provide proof of previous experience in supplying axle oils and ensure that they hold necessary certifications and registrations as mandated by government authorities. Additional eligibility criteria may entail financial soundness evidenced through financial statements and compliance with basic legal requisites.
Bidders must comply with the technical specifications aligned with IS 1628, which outlines the necessary chemical properties and performance metrics for axle oil. It is crucial for the product to meet specific viscosity and lubricating properties to ensure optimal performance in railway applications. Additionally, adherence to quality control measures during production is essential to guarantee that the delivered product meets the required standards.
This tender includes specific benefits for Micro, Small, and Medium Enterprises (MSEs), such as waivers on the earnest money deposit (EMD) for qualifying vendors. The goal is to empower small enterprises and foster their integration into government tenders, thus promoting local business development. Bidders must provide proof of their MSE status along with their application to avail of these benefits.
Bidders are required to submit all documents in a single packet format via the designated electronic submission portal. This includes the technical proposal, financial proposal, required certifications, and other supporting documents. Ensuring adherence to submission guidelines is crucial for successful consideration of bids.
The evaluation process for this tender focuses on both technical and financial proposals. Bids will be assessed on their compliance with technical specifications, quality standards, and overall pricing. The comprehensive evaluation aims to identify the most economically advantageous bids that not only meet the criteria but also demonstrate a high level of quality and reliability for the intended purpose.
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