Tender Title: GEM/2025/B/6141191
Issuing Authority/Department: Ministry of Railways, Indian Railways
Scope of Work and Objectives
The Ministry of Railways invites tenders for the provision of subsidized food services for running staff in various capacities. The scope encompasses a variety of essential services tailored for the operational needs of railway running rooms. It includes not only food provision but also general maintenance, cleaning materials, and support systems aimed at enhancing the living conditions of railway staff. The objective is to ensure that running staff are provided with nutritious meals and necessary support services that contribute to their wellbeing and productivity.
Eligibility Criteria
To participate in this tender, bidders must meet specific eligibility requirements. Interested parties should be established entities with relevant experience in the relevant sectors. Bidders should also possess all necessary certifications and registrations aligned with the operational and financial criteria set forth by the Ministry of Railways.
Technical Requirements
The successful bidder must demonstrate the capability to deliver high-quality food items consistently while adhering to health and safety regulations. Detailed technical specifications must be provided with the proposal, covering aspects such as nutritional value, sourcing, and preparation methods. The minimum acceptable quality standards should align with the required standards set by food safety authorities, aiming for compliance with all food safety and hygiene protocols.
Financial Requirements
Financial proposals must be competitive and reflect a clear understanding of projected costs associated with providing these services. Bidders may need to provide previous financial statements to demonstrate fiscal stability and capability. Further, all bids should consider performance security requirements as specified in the tender documents to ensure compliance throughout the contract duration.
Document Submission Details
All interested bidders are required to submit their proposals electronically through the specified submission portal. It is crucial to adhere to the submission methods and formats as outlined in the tender documentation. Ensure all required documents are compiled as per the guidelines to avoid disqualification.
Special Provisions
The tender includes special provisions aimed at encouraging participation from Micro, Small and Medium Enterprises (MSEs) and startups. There may be benefits applicable such as relaxed eligibility criteria and reduced financial barriers to ensure a fair opportunity for all interested parties in the bidding process. These provisions are particularly geared towards fostering local business initiatives in line with the 'Make in India' policy.
Evaluation Process
The evaluation of bids will be conducted based on predetermined criteria which encompass technical and financial assessments. Bidders will be scored based on their ability to meet the minimum technical specifications and compliance requirements, as well as the competitiveness of their pricing. The evaluation committee will undertake a thorough review, ensuring transparency in the evaluation and selection process.
Delivery Locations
Services will be required at various running stations administered by Indian Railways, with detailed locations provided within the tender documentation. Bidders should ensure they can accommodate the logistical complexities associated with delivering to these designated areas.
Contact Information
For further inquiries regarding this tender, interested parties are encouraged to consult the official contact details provided within the tender documentation. It is advisable to reach out for any clarifications on eligibility or submission guidelines to ensure compliance and enhance the chances of bid success.
This tender represents an important initiative aimed at improving the welfare of railway staff and ensuring the timely provision of essential services. Interested bidders are encouraged to carefully prepare their submissions for consideration.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
18 DocumentsDocuments Required from Seller
- Experience Criteria
- Bidder Turnover
- Certificate (Requested in ATC) *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity, having relevant experience in providing food and related services, and meeting the local regulatory requirements for food safety and hygiene. Bidders must also possess necessary operational licenses and meet any specified financial criteria.
Bidders must provide a comprehensive outline of the technical specifications for the food items to be supplied, including quality standards, nutritional information, and preparation methods. Compliance with food safety regulations and the use of quality ingredients is paramount, ensuring that the services provided meet the expected standards.
Payment terms typically entail an arrangement whereby payments are released based on the delivery of services or the completion of specific milestones. Bidders should include a detailed description of their proposed payment terms in their proposals, outlining any conditions for timely payment and performance-related penalties as necessary.
Submissions must be made electronically via the designated portal as specified in the tender documentation. Bidders should pay attention to the required submission methods ensuring all documents are included and comply with format specifications to avoid issues during the evaluation phase.
Yes, there are significant benefits for Micro, Small, and Medium Enterprises (MSEs), including possible concessions on eligibility criteria and financial obligations. These provisions are designed to encourage MSE participation in government tenders, promoting local business growth while maintaining competitiveness.
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