Indian Railways Tender by East Central Railway (GEM/2025/B/6123328)

Tender Title: Supply and Installation of Split Air Conditioner

Reference Number: GEM/2025/B/6123328

Issuing Authority

Department: Ministry of Railways
Entity: Indian Railways

Scope of Work and Objectives

This tender invites bids for the supply and installation of Split Air Conditioners, including Green Air Conditioners, of wall-mounted type (V2) for Indian Railways. The project aims to enhance passenger comfort by upgrading air conditioning facilities across various stations and coaches, adhering to sustainability standards.

The contractor will be responsible for:

• Supplying and installing a total of four units of air conditioners.
• Ensuring that all units meet the specified technical requirements.
• Providing maintenance services for a defined period post-installation.

Eligibility Criteria

To qualify for participation in this tender, bidders must meet the following criteria:

• Valid business registration.
• Proven experience in the supply and installation of air conditioning systems.
• Compliance with applicable environmental and safety standards.

Technical Requirements

Bidders must ensure that the offered air conditioning units comply with the following technical specifications:

• Energy-efficient models recognized for sustainability.
• Compliance with Indian Bureau of Energy Efficiency ratings.
• Installation services that include necessary fittings and accessories.

Financial Requirements

Bidders should present a detailed financial proposal that includes the total cost for the supply and installation services. Participation may require the submission of a bank guarantee as part of the bid to ensure commitment to the project.

Document Submission Details

All tender bids must be submitted online via the GEM portal. Bidders need to upload:

• Technical proposal.
• Financial proposal.
• Required compliance certificates. Submissions should conform to the format specified in the tender documentation.

Special Provisions

Micro, Small, and Medium Enterprises (MSEs) are encouraged to participate. They may receive benefits such as price preference and reduced eligibility requirements. Startups may also be eligible for targeted support, reflecting government initiatives to promote innovation in procurement.

Evaluation Process

Bids will be evaluated based on:

• Compliance with technical specifications.
• Historical performance and experience.
• Financial offer competitiveness. Bidders are encouraged to demonstrate their ability to deliver high-quality products and services.

Delivery Locations

Successful bidders will deliver the air conditioning units to designated locations specified by the Ministry of Railways across various railway stations.

Contact Information

For inquiries related to this tender, participants are encouraged to refer to the official GEM portal for communication details, ensuring clear and accurate engagement.