Indian Railways Tender by North East Frontier Railway (GEM/2025/B/6146876)
Split Air Conditioner Including Green AC, Wall Mount Type (V2)
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Tender Title: Split Air Conditioner Including Green AC, Wall Mount Type (V2)
Reference Number: GEM/2025/B/6146876
Issuing Authority: Ministry of Railways, Indian Railways
The GEM/2025/B/6146876 tender invites submissions for the provision of Split Air Conditioners, specifically the Wall Mount Type (V2) models, including options for Green AC technology. This tender is aimed at enhancing the infrastructure of the Indian Railways by integrating energy-efficient cooling solutions throughout its facilities.
Scope of Work and Objectives
The main objective of this tender is to procure a total of 158 units of Split Air Conditioners that meet predefined technical specifications and energy efficiency ratings. Bidders will be required to provide competitive pricing while ensuring high-quality standards. The scope includes delivery, installation, and potential maintenance support for the air conditioning units.
Eligibility Criteria
To be eligible for this tender, bidders must be registered entities compliant under applicable laws and regulations. The eligibility mandate includes but is not limited to:
- Valid registration as a supplier or manufacturer of air conditioning equipment.
- Compliance with relevant Bureau of Indian Standards (BIS) quality certifications.
- Demonstrable experience in providing similar products and services.
Technical Requirements
Bidders must submit details confirming that their offered products meet the following technical specifications:
- Green AC technology with high energy efficiency ratings as mandated by the relevant authority.
- Product should adhere to the latest environmental standards.
- Warranty terms for components must be outlined clearly.
Financial Requirements
Bidders are requested to provide a detailed financial proposal including:
- Total cost per unit including taxes.
- Additional costs relating to delivery and installation.
- Clear payment terms post delivery and installation confirmation.
Document Submission Details
All proposals and required documents must be submitted in the prescribed format as mentioned in the tender documentation. Bidders are advised to ensure that all necessary certificates and forms are included to avoid disqualification.
Special Provisions
The Ministry of Railways encourages participation from Micro, Small, and Medium Enterprises (MSEs) and startups. Specific benefits will be granted to eligible firms under the guidelines of the government, promoting local manufacturing and procurement practices in alignment with the Make in India initiative.
Evaluation Process
Submissions will be assessed based on defined criteria including price competitiveness, technical capability, and compliance with tender requirements. A scoring system will be employed to ensure fairness and transparency throughout the evaluation process.
Delivery Locations
The successful bidder shall deliver the air conditioning units to specified locations across the Indian Railways network, as directed in the further correspondence post-award.
Contact Information
For inquiries and additional clarifications, interested bidders can reach out to the contact details specified in the tender documentation. Bidders are encouraged to utilize this opportunity to engage with the Ministry for further clarifications.
This tender is an excellent opportunity for qualified suppliers to contribute to the ongoing improvements in the Indian Railways' infrastructure while promoting environmentally friendly technologies.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
7 DocumentsDocuments Required from Seller
- Experience Criteria
- Past Performance
- Bidder Turnover
- Certificate (Requested in ATC)
- OEM Authorization Certificate
- Additional Doc 1 (Requested in ATC)
- Compliance of BoQ specification and supporting document *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity, compliance with the relevant laws, and having experience in supplying similar products. Suppliers need to present valid documentation regarding registration and certifications that align with the Indian Railways procurement standards.
For the Split Air Conditioner bid, the technical specifications include the adherence to Green AC technologies exhibiting high energy efficiency ratings. The product must also comply with the Bureau of Indian Standards (BIS) guidelines to ensure they meet the environmental standards set forth by the Indian Railways.
The tender may require an Earnest Money Deposit (EMD) which acts as a security against the bid. The specific amount and guidelines for the EMD can be found in the tender document. Bidders must submit the EMD alongside their proposal to demonstrate their seriousness and commitment to fulfilling the terms of the contract.
Bids must be submitted electronically through the GEM portal. It is crucial for bidders to track any updates related to timelines in the tender notification. Adherence to these timelines will be essential for the evaluation and selection process.
Yes, the tender includes special provisions for Micro, Small, and Medium Enterprises (MSEs) and startups. This initiative supports local entrepreneurship and manufacturing efforts, offering advantages such as bid preference and financial support under the ‘Make in India’ policies, aimed at fostering sustainable growth in domestic industries.
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