Indian Railways Tender by South Central Railway (GEM/2025/B/6171919)
Toner Cartridges / Ink Cartridges / Consumables for Printers
Tender Timeline
Tender Title: Supply of Toner Cartridges / Ink Cartridges / Consumables for Printers
Reference Number: GEM/2025/B/6171919
Issuing Authority: Ministry of Railways, Indian Railways
The tender aims to procure a variety of toner cartridges, ink cartridges, and consumables for printers. As the reliance on printing technology continues to grow, particularly in governmental departments, this procurement is essential to ensure seamless operational efficiency in the Indian Railways. The objective of this tender is to secure high-quality cartridges and consumables needed for the printers across different departments of the Indian Railways, ultimately aiming to enhance productivity and service delivery.
Scope of Work and Objectives
The scope includes the following:
- Provision of toner cartridges and ink cartridges of specified brands and quality.
- Delivery of consumables in an efficient manner to support a variety of printer models used within Indian Railways.
- Adhering to delivery schedules to minimize disruption to operations.
Eligibility Criteria
To qualify for participating in this tender, bidders must:
- Be a registered entity with relevant experience in supplying toner cartridges and consumables.
- Comply with all applicable statutory requirements as mandated by Indian authorities.
- Demonstrate previous successful supplies to government departments or sectors.
Technical Requirements
Bidders are expected to provide details on:
- Specifications of the cartridges, including compatibility with different printer models.
- Quality certifications demonstrating adherence to national and international standards.
- Provision for testing samples as per Indian Railways requirements prior to acceptance.
Financial Requirements
The financial stability of bidders is critical. Key points include:
- Submission of balance sheets or financial statements showcasing the capacity to undertake the procurement.
- Maintenance of a transparent pricing model that reflects fair market value.
Document Submission Details
All submissions must be adequately packaged and clearly labeled, stating the tender reference number. Documents should include:
- Technical proposals outlining compliance with technical and financial requirements.
- Any additional documentation as specified in the tender guidelines.
Special Provisions
This tender also encourages participation from Micro, Small, and Medium Enterprises (MSEs) and startups, offering beneficial provisions to promote their involvement in government procurement processes.
Evaluation Process
The evaluation of tenders will follow a structured approach, primarily focusing on:
- Compliance with the technical and financial requirements outlined in this document.
- Assessment of logistical capabilities for timely delivery.
- Price evaluation based on competitive bidding.
Delivery Locations
Delivery points are primarily within various Indian Railways offices, which will be clearly defined in the bid submission stage.
Contact Information
For any inquiries regarding this tender, participants can reach out to the Ministry of Railways contact points provided in the official tender document. It's recommended to ensure that you have all the necessary documentation and compliance checks completed before submitting an inquiry.
This tender represents a strategic opportunity for suppliers of toner cartridges and consumables to engage with one of India’s key transport sectors, ensuring operational efficiencies and contributing to the overall objectives of the Ministry of Railways.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
3 DocumentsDocuments Required from Seller
- OEM Authorization Certificate *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements for participating in the tender include being a registered entity with relevant experience in providing toner cartridges and consumables. Suppliers must comply with all statutory regulations, demonstrating past performance in delivering similar supplies to government or institutional buyers. The documentation must include previous work experience, registration details, and compliance with industry standards.
Bidders must provide relevant certificates that demonstrate compliance with quality standards and local regulations pertaining to the supply of toner cartridges and consumables. This may include ISO certifications, local procurement compliance documents, and other industry-standard accreditations to validate the quality and reliability of the products offered.
Registration can be completed through the specified tender platform associated with Indian Railways. To ensure acceptance, all documents must be submitted in the required formats, typically including PDF and Word formats, as stipulated by the tender guidelines. Ensure to review submission methods closely, including digital uploads or physical submissions, as specified.
The Earnest Money Deposit (EMD) is a mandatory requirement reflecting the seriousness of the bid. The amount demanded will be stated in the tender documents. Bidders are encouraged to ensure payment is made in compliance with the instructed terms to avoid disqualification.
Yes, this tender incorporates special provisions aimed at empowering Micro, Small, and Medium Enterprises (MSEs). MSEs will benefit from relaxed eligibility criteria, potential price preferences, and provisions encouraging local sourcing, aligning with the ‘Make in India’ initiative, fostering growth and participation in governmental supply chains.
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