Tender Title: Monthly Basis Cab & Taxi Hiring Services
Tender Reference Number: GEM/2025/B/6135342
Issuing Authority/Department: Indian Railways, Ministry of Railways
The Monthly Basis Cab & Taxi Hiring Services tender by the Indian Railways aims to solicit proposals from qualified vendors for the provision of SUV taxi hiring services. The requirement involves providing 2400 kilometers of travel per month, specifically for both ADME TLHR and ADME PRDP posts, including outstation travel available 24/7. This tender encompasses the need for reliable transportation services, facilitating the operational requirements of the Indian Railways in a timely and efficient manner.
Scope of Work and Objectives
The objective of this tender is to procure cab services that can facilitate daily transportation needs for the railway staff. The awarded vendor will be responsible for ensuring a fleet of SUVs that adhere to safety and comfort standards while being available at all times as required. The service provider must ensure prompt availability of vehicles and handle all logistical arrangements including maintenance and driver provisions.
Eligibility Criteria
Eligible suppliers must be officially registered entities with the ability to dispatch robust transport services. Specific qualifications required include previous experience in providing cab services for commercial or governmental agencies, compliance with trade regulations, and satisfactory performance records.
Technical Requirements
The offered SUVs should meet the following specifications:
- Comfortable seating for at least 5 passengers.
- Adequate luggage space to accommodate staff materials.
- Fuel efficiency and environmental compliance.
- All necessary safety features and insurances are to be in place.
Financial Requirements
Bidders must present a detailed financial proposal, including the cost per kilometer and a comprehensive pricing structure for all services offered. Additionally, proposals must include information regarding any applicable taxes or additional charges that may apply.
Document Submission Details
All requisite documentation, including eligibility documents, financial proposals, and technical specifications, must be submitted through the designated e-procurement platform. Bidders are advised to ensure that all documents are completed accurately and submitted in the specified formats to avoid disqualification.
Special Provisions
Both Micro, Small, and Medium Enterprises (MSEs) and startups will be granted benefits under this tender, which may include relaxed eligibility norms and a simplified registration process.
Evaluation Process
Submissions will be assessed based on compliance with eligibility criteria, technical capability, financial proposals, and service plans. A committee will conduct evaluations based on set standards ensuring fair consideration of all bids.
Delivery Locations
Services will predominantly take place in the regions served by ADME TLHR and ADME PRDP, requiring bidders to assure coverage in these areas for efficient service delivery.
Contact Information
For further inquiries or clarifications, bidders can reach out through the official communication channels of the Indian Railways.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
5 DocumentsDocuments Required from Seller
- Experience Criteria
- Bidder Turnover
- Certificate (Requested in ATC)
- Additional Doc 1 (Requested in ATC)
- Additional Doc 2 (Requested in ATC) *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements for this tender include being a legally registered entity, possessing prior experience in transportation services for governmental or commercial clients, and demonstrating compliance with local regulations and safety protocols. Bidders must provide relevant documentation to support these qualifications as part of their submission.
Participants must submit necessary certificates, which may include business registration certificates, tax clearance documents, and insurance certifications for the fleet. Furthermore, a service quality approval certificate may be required to verify compliance with the industry standards for vehicle safety and maintenance.
To register for participating in this tender, bidders need to visit the official e-procurement platform and complete the registration form. The process typically involves providing company details, contact information, and uploading requisite documentation as per the guidelines outlined in the tender documentation.
Submissions must comply with specified document formats, usually including PDF for proposals, Excel for financial data, and Word format for other necessary documentation. Full adherence to the submission guidelines is required to ensure proper processing and evaluation.
The payment terms typically involve payment upon satisfactory service delivery and submission of invoice documentation. Bidders should also be prepared to provide a performance security, which guarantees the fulfillment of contractual obligations, often calculated as a percentage of the total contract value, ensuring commitment and accountability during the service period.
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