Tender Title: Hiring of Two 5 to 6 Tonnes Capacity Vehicle (Lorry or Truck for 24 hours)
Reference Number: GEM/2025/B/6178480
Issuing Authority: Indian Railways, Ministry of Railways
Overview
The Indian Railways, specifically the Ministry of Railways, invites bids for the hiring of two vehicles with a capacity of 5 to 6 tonnes. These vehicles will be engaged for 24 hours, equipped with drivers, for transporting stores and maintenance materials up to 4 meters in length from different depots and field units. This critical service will support operational efficiency at MEMU Shed and DEMU Shed locations.
Scope of Work and Objectives
The primary objective of this tender is to ensure the availability of reliable transport solution that meets the operational needs of Indian Railways. Bidders are required to provide vehicles that adhere to the following specifications:
- Vehicle Capacity: 5 to 6 tonnes
- Duration of Service: 24 hours a day
- Driver Requirement: Included with the vehicle
- Transportation Need: Carrying materials up to 4 m in length
Additionally, vendors will be responsible for managing all running expenses related to the vehicle's operation, including fuel and maintenance, particularly for additional kilometers traveled beyond the monthly limit of 2400 km.
Eligibility Criteria
To qualify for this tender, bidders must meet the following eligibility requirements:
- Registration as a legal entity within India
- Proven experience in providing transportation services
- Compliance with all necessary insurance and regulatory requirements
- Any certifications as defined by the Ministry of Railways
Technical Requirements
Bidders must ensure that the vehicles provided meet the following technical specifications:
- Vehicles must be roadworthy and compliant with safety standards
- Equipped with necessary tools for loading and unloading materials
- Regular maintenance history demonstrating vehicle reliability
Financial Requirements
Bidders should submit their financial proposals, including:
- Proposed rates for daily hire of the vehicles
- Breakdown of costs for additional kilometers if required
- Any taxes or levies applicable to the proposed rates
Document Submission Details
All submissions must be delivered in a sealed envelope comprising:
- Completed bid forms
- Compliance documentation
- Financial proposal
- Certifications as required
Bid submissions should follow the format specified in the tender documents to ensure adherence and completeness.
Special Provisions
This tender includes provisions for Micro, Small, and Medium Enterprises (MSEs) and startups. Eligible entities are encouraged to submit their bids, benefitting from supportive policies aimed at enhancing local businesses and encouraging competition.
Evaluation Process
Bids will be evaluated based on:
- Compliance with technical specifications
- Financial feasibility of the proposal
- Previous experience and standard of service
The selection process will prioritize bidders who meet all eligibility requirements and demonstrate a clear understanding of the service necessary for this contract.
Delivery Locations
The vehicles will be utilized within designated locations associated with MEMU Shed and DEMU Shed, with additional routes determined based on operational needs.
Contact Information
For additional queries or clarifications about this tender, bidders are encouraged to reach out to the designated contact representative, details of which can be found in the official tender documentation.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
6 DocumentsDocuments Required from Seller
- Experience Criteria
- Bidder Turnover
- Certificate (Requested in ATC) *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered legal entity in India, possessing experience in transportation services, and compliance with regulatory standards and necessary insurance. Bidders must provide relevant certifications as outlined by the Ministry of Railways to participate successfully.
Vehicles must be of a 5 to 6 tonnes capacity, roadworthy, and compliant with current safety and environmental standards. Additionally, they should be equipped with tools necessary for handling materials and show a track record of maintenance to ensure their operational reliability under Indian Railways’ standards.
Financial proposals will be reviewed based on their cost-effectiveness, including daily rates for hire and costs associated with any additional kilometers traveled beyond the stipulated limit of 2400 km. The evaluation will prioritize bids that demonstrate cost efficiency along with compliance to all technical specifications.
Bidders are required to submit their tender documents in a sealed envelope, which includes all requested forms and supporting documents. The submissions must adhere to the specified format in the tender and are typically submitted to the issuing authority’s address as mentioned in the tender documentation.
Yes, there are specific provisions for Micro, Small, and Medium Enterprises (MSEs) which include the simplification of bidding processes, eligibility to receive preferences in evaluation, and potential financial assistance. Such initiatives encourage local growth and competitiveness in service delivery.
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