Tender Title: Custom Bid for Services - Providing Manpower Deployment
Tender Reference Number: GEM/2025/B/6115945
Issuing Authority/Department: Ministry of Railways, Indian Railways
Scope of Work and Objectives
The scope of this tender revolves around the engagement of skilled manpower to support operations in the Bengaluru office of the Indian Railways. Specifically, the objectives entail deploying personnel across various roles, including Secretariate Assistant-I for a duration of 24 man-months and Data Entry Assistants to facilitate office and field operations. This initiative aims to streamline processes and improve efficiency at work sites and outstations, ensuring that high standards of performance are maintained.
Eligibility Criteria
To qualify for this tender, bidders must meet specific eligibility requirements. These typically include ensuring that the bidding entity is a registered organization, possesses a valid GST number, and has experience in providing similar manpower services. Documentation required to prove compliance with these criteria will be specified in further detail during the submission process.
Technical Requirements
Bidders must demonstrate their capability by providing skilled personnel who have proven experience in relevant roles. Additionally, the technical proposal should outline the methodology for service delivery, ensuring that personnel meet standards dictated by the Indian Railways. Knowledge of local languages is preferred to facilitate communication at work sites.
Financial Requirements
Bidders are expected to present a comprehensive financial proposal that reflects the cost of services, including any applicable taxes. Adherence to budget constraints set by the Ministry of Railways will be evaluated during the selection process. Performance security may be required, the specifics of which will be communicated upon tender acceptance.
Document Submission Details
All required documents must be submitted in accordance with the instructions provided in the tender documentation. Typically, these documents include eligibility proofs, financial proposals, and technical specifications. Electronic submissions must comply with formats supported by the tender portal.
Special Provisions
This tender includes provisions aimed at benefiting Micro, Small, and Medium Enterprises (MSEs). Specific guidelines to enhance participation from MSEs and startups will be provided to encourage competitive bidding.
Evaluation Process
The evaluation of bids will be multifaceted, taking into consideration the technical expertise and financial viability of the proposals received. An emphasis will be placed on the quality of personnel proposed along with the competitive pricing of services. Scoring will be conducted based on predefined evaluation criteria set forth by Indian Railways.
Delivery Locations
The personnel deployed will primarily serve in the Bengaluru office; however, readiness for field assignments and work in outstations may be requested. Flexibility in deployment is an essential requirement.
Contact Information
For any inquiries regarding the tender, interested bidders should refer to the official notification on the Gem portal. Direct contacts may be provided within the official documentation; however, it is advisable to follow all guidelines stipulated by the Ministry of Railways regarding communication.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
12 DocumentsDocuments Required from Seller
- Experience Criteria
- Bidder Turnover
- Certificate (Requested in ATC) *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity, holding a valid GST registration, and demonstrating experience in providing similar services. Bidders must also be compliant with all relevant legal and regulatory frameworks applicable in the region. Details on additional criteria may be outlined in the tender documentation.
Bidders must provide copies of certificates validating their registration, tax compliance, and any other relevant certifications consistent with manpower services. This may include labor compliance certificates and proof of previous experience in similar projects.
The registration process typically involves creating an account on the tender portal where the bid is listed. Bidders must complete their profile, upload required company documents, and ensure they are aligned with the tender’s requirements before submission.
Documents should be submitted in formats specified in the tender guidelines. Generally, acceptable formats include PDF, DOCX, and Excel files. Ensuring that document sizes comply with specified limits and that all files are properly named is crucial for a smooth submission process.
The price evaluation will be based on the competitive bidding process, analyzing both the proposed costs and the value offered by the team in terms of quality. The evaluation criteria will prioritize affordability while considering the expertise level and service commitment enclosed within each proposal.
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