Tender Title: Custom Bid for Services - Supply and Installation of Wi Fi System at Office and Township of NTPC Talaipalli Coal Mining Project

Reference Number: GEM/2025/B/6165326
Issuing Authority/Department: Ministry of Power

Scope of Work and Objectives

The purpose of this tender is to seek qualified vendors for the supply and installation of a comprehensive Wi-Fi system at the NTPC Talaipalli Coal Mining Project's office and township. The objective is to establish a reliable, high-speed wireless network that meets the communication and operational needs of all users within the site. This project aims to enhance connectivity, thereby improving productivity and operational efficiency.

Eligibility Criteria

Prospective bidders must meet specific eligibility criteria to qualify for this tender. Eligible bidders should be registered entities with a proven track record of providing similar Wi-Fi solutions and demonstrate adequate financial stability. Vendors must have relevant certifications in network installation and maintenance, ensuring compliance with current industry standards.

Technical Requirements

The Wi-Fi system must adhere to the following technical specifications:

• Coverage of the entire office and township areas.
• Support for multiple concurrent users.
• Compliance with relevant quality standards including but not limited to IEEE 802.11 standards.
• Provision of adequate bandwidth to support various operational applications.
• Installation of necessary hardware and software components, including routers, access points, and management systems.

Financial Requirements

Bidders should present a comprehensive financial proposal that includes a detailed cost breakdown for both the supply and installation of the Wi-Fi system. Vendors must be capable of providing a valid Earnest Money Deposit (EMD) conforming to the stipulations set forth in the tender documents.

Document Submission Details

All bids must be submitted electronically through the designated submission portal. Required documents include:

• Completed tender application form.
• Company profile and previous project references.
• Certification documents related to technical requirements.
• Financial documents supporting cost proposals.

Special Provisions

This tender includes special provisions for Micro, Small, and Medium Enterprises (MSEs) which may enable them to participate actively in the bidding process and receive support as per government policies. Startups may also be incentivized under this initiative to promote innovation and new market players.

Evaluation Process

Bids will undergo a thorough evaluation process, assessing technical capabilities, financial proposals, and compliance with submission requirements. Points will be allocated based on predefined criteria, ensuring a transparent selection process aimed at selecting the most qualified vendor for the Wi-Fi installation project.

Delivery Locations

The implementation of the Wi-Fi system will take place within the designated areas of the NTPC Talaipalli Coal Mining Project office and township. This will involve site assessments and coordination with site management to minimize disruptions during installation.

Contact Information

For further inquiries, interested bidders are encouraged to reach out via the official communication channels listed on the tender portal.

In conclusion, this tender presents a significant opportunity for qualified vendors to engage in a strategic project that will enhance connectivity and operational efficiency at the NTPC Talaipalli Coal Mining Project. Interested parties are encouraged to submit their bids in accordance with the outlined specifications and requirements.