Indian Railways Tender by Southern Railway (GEM/2025/B/6041165)
Electric Ceiling Fan with BLDC Motor (V3) ISI Marked to IS 374
Tender Timeline
Tender Title: Electric Ceiling Fan with BLDC Motor (V3) ISI Marked to IS 374
Reference Number: GEM/2025/B/6041165
Issuing Authority/Department: Ministry of Railways, Indian Railways
Scope of Work and Objectives
The tender invites bids for the supply of Electric Ceiling Fans with BLDC Motor (V3) compliant with ISI Mark IS 374. The objective is to procure a total of 30 high-efficiency fans to enhance energy saving and improve the cooling comfort in railway infrastructure. The selected vendors will be responsible for providing fans that meet both technical specifications and quality assurance standards established by the Ministry of Railways.
Eligibility Criteria
To qualify for this tender, bidders must meet the following eligibility requirements:
- Registration as a legal entity.
- Compliance with applicable Indian Industry standards and certification requirements, specifically ISI Mark.
- Proven experience in supplying electrical appliances to government or semi-government entities can enhance credibility.
Technical Requirements
Bidders must ensure that the supplied fans conform to the technical specifications under ISI Mark IS 374. The main specifications include:
- BLDC motors for energy efficiency.
- Performance metrics must align with industry standards emphasizing low power consumption and optimal airflow.
- Detailed product data sheets must be furnished at the time of submission.
Financial Requirements
Bidders are required to submit a financial proposal that includes the total bid price for the 30 ceiling fans, payment terms, and conditions. The total bid must be competitive, adhering to the standards of quality and service expected in the market.
Document Submission Details
Bids must be submitted by a certain method detailed in the tender, which may include electronic submission through the listed portal. All required documents as outlined in the specifications must accompany the bid, including:
- Proof of registration.
- Certificates confirming compliance with ISI Mark standards.
Ensure to adhere strictly to the submission deadline to ensure consideration.
Special Provisions
Special provisions may be available for Micro, Small, and Medium Enterprises (MSEs), providing advantages such as price preference and exemption from certain requirements. Startups may also be eligible for benefits under relevant policies.
Evaluation Process
The evaluation process will involve assessing the technical and financial submissions to determine the best possible bidders. Criteria for evaluation will focus on compliance with technical specifications, past performance, and the financial competitiveness of the bids.
Delivery Locations
Delivery locations will be determined post-bid acceptance, with specifications aligned with the operational needs of the Indian Railways.
Contact Information
For inquiries and technical clarifications, refer directly to the official contact points provided in the tender documentation. Kindly refrain from using unofficial channels.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
4 DocumentsDocuments Required from Seller
- Certificate (Requested in ATC)
- OEM Authorization Certificate *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity and possessing necessary certifications complying with Indian standards, particularly the ISI Mark for quality assurance. Additionally, manufacturers or suppliers with prior experience in dealing with government contracts may demonstrate an advantage in the bidding process. They must also show that their products adhere to specified performance standards.
Bidders must provide various certificates that verify compliance with quality standards, particularly the ISI Mark as per IS 374. This includes documentation demonstrating that the fans’ specifications meet energy efficiency and performance metrics outlined in the tender. Additional certifications may be required based on local regulations or quality assurance protocols.
To register for this tender, a bidder must submit an application through the designated electronic procurement portal. During registration, vendors must provide proof of business registration, compliance certificates, and any relevant documentation that verifies their eligibility in line with the requirements outlined for the tender. It’s crucial for applicants to pay close attention to detail during the registration process to ensure compliance.
Participants are typically required to submit their documents in standard formats such as PDF or Word. However, specific requirements regarding accepted formats for technical specifications, financial offers, and certificates will be mentioned in the tender documentation. Bidders should ensure that all documents are submitted as required to avoid disqualification.
Successful bidders may need to furnish a performance security to guarantee the execution of the contract effectively. The amount of this security will be specified in the tender documentation and is generally expected to be a percentage of the total contract value. This is used to protect the interests of the Ministry of Railways should any contractual obligations fail to be met.
This structured approach ensures that all relevant information is captured and easy to understand, facilitating a smooth bidding process.
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