Tender Title: Split Air Conditioner Including Green AC, Wall Mount Type (V2)
Tender Reference Number: GEM/2025/B/6117899
Issuing Authority/Department
This tender is issued by the Indian Railways under the Ministry of Railways.
Scope of Work and Objectives
The objective of this tender is to procure Split Air Conditioners including Green AC models that are wall-mounted. The scope of work encompasses the supply of a total of four units of specified air conditioners, which meet the technical requirements set forth by the Indian Railways. All prospective bidders must ensure the products conform to environmental standards and efficiency norms as prescribed by relevant policies.
Eligibility Criteria
All bidders must be a registered entity with the appropriate licenses to operate within the designated manufacturing and supply sectors. Bidders must demonstrate prior experience in similar projects and must have a sound financial footing.
Technical Requirements
The air conditioning units should adhere to the following technical specifications:
- Energy Efficiency: The units must meet at least minimum energy efficiency ratings as stipulated in the industry standards.
- Cooling Capacity: Units must possess specified cooling capacities suitable for the designated application in railway facilities.
- Eco-friendly Design: All models proposed must reflect environmentally conscious design and materials.
Financial Requirements
Bidders are required to submit a detailed financial proposal which includes the pricing of the Split Air Conditioners as well as any applicable taxes. The proposal must provide clarity on the total cost and outline payment terms upon successful delivery and installation.
Document Submission Details
All requisite documents must be submitted electronically through the government e-marketplace (GEM) portal, ensuring all formats comply with the stipulated submission guidelines. Each submission should include all mandatory certificates and technical documentation supporting compliance with the tender requirements.
Special Provisions
This tender encourages participation from Micro, Small, and Medium Enterprises (MSEs) and startups under current government policies. Such entities may receive benefits in terms of bid evaluation and pricing considerations, promoting inclusivity in government procurement processes.
Evaluation Process
Submissions will be evaluated based on technical compliance and financial competitiveness. A detailed evaluation framework is available in the tender documentation, which outlines the precise criteria utilized to gauge potential suppliers effectively.
Delivery Locations
All successful bidders must be prepared to deliver the Split Air Conditioners to designated locations as specified in the official communication from the Ministry of Railways. These specifications are intended to streamline logistics and ensure prompt delivery.
Contact Information
For inquiries regarding this tender, potential bidders are encouraged to refer to the contact details available on the GEM portal. Always check the official websites for the most accurate and timely updates regarding tender documentation and other related information.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
8 DocumentsDocuments Required from Seller
- OEM Authorization Certificate *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity, possessing necessary licenses, and having demonstrable experience in supplying air conditioning units. Bidders must also present a sound financial position and adhere to compliance regulations within the tender documentation.
Bidders must provide various documents, such as valid business registrations, tax compliance certificates, and product certifications that confirm adherence to energy efficiency standards. It is essential to ensure all certifications are current and applicable to the products offered.
The registration process involves signing up on the GEM platform, completing the profile setup, and submitting all mandatory documents. Bidders should ensure their profiles are updated and all required information is accurate to avoid disqualification during the evaluation phase.
All documents must be submitted in electronic format as specified in the tender guidelines. Commonly accepted formats include PDF, DOCX, and XLSX, ensuring that all files are clearly named and organized for easy evaluation by the review panel.
Bidders must provide a performance security bond, typically set at a percentage of the total bid amount. This security guarantees that the contractor will fulfill their obligations upon winning the contract, rendering it a critical part of the submission process.
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