Indian Railways Tender by North Western Railway (GEM/2025/B/6128390)

Tender Title: Custom Bid for Services - Mechanized Cleaning & Washing of Locomotives

Reference Number: GEM/2025/B/6128390
Issuing Authority/Department: Indian Railways, Ministry of Railways

Scope of Work and Objectives

The tender pertains to mechanized cleaning and washing of locomotives, including sanding services at the Diesel Shed Abu Road. The scope of work entails ensuring that locomotives are maintained to the highest standards of cleanliness and operational readiness. The primary objective is to enhance the efficiency and safety of locomotive operations throughout the contracted period of 24 months.

Eligibility Criteria

To qualify for this tender, bidders must be registered entities with a valid GST number and must have demonstrated experience in similar mechanized cleaning services for at least three years. The bidders should also possess the necessary financial stability to support the operational requirements of this contract.

Technical Requirements

Bidders must comply with specified technical standards that include:

• Deployment of modern cleaning equipment.
• Implementation of environmentally friendly cleaning agents.
• Adherence to safety protocols while servicing locomotives.
• Submission of a detailed work plan, which outlines techniques and progress tracking mechanisms.

Financial Requirements

Bidders must provide financial documents that indicate their ability to execute the contract. This includes:

• Last three years’ financial statements.
• Proof of performance security.
• [Earnest Money Deposit (EMD)] as stipulated in the tender guidelines.

Document Submission Details

Interested parties are required to submit all necessary documentation electronically through the designated platform associated with this tender. It is crucial that all submissions comply with specified formats to ensure acceptance.

Special Provisions

This tender emphasizes inclusivity, particularly encouraging Micro, Small, and Medium Enterprises (MSEs) and startups to apply. These entities may benefit from relaxed eligibility criteria and other supportive measures as part of the government’s initiative to bolster local participation in public contracts.

Evaluation Process

The evaluation of submitted bids will be based on predefined criteria including technical compliance, financial robustness, and experience in similar works. All submissions will undergo a rigorous review to ensure compliance with both technical and financial requirements and will be ranked accordingly.

Delivery Locations

The primary location for delivering services is the Diesel Shed Abu Road, where cleaning and maintenance activities will be conducted.

Contact Information

For additional inquiries regarding the tender, interested bidders can reach out to the official contact provided through the Indian Railways’ procurement portal.