Tender Title: Custom Bid for Services - At Maligaon Maintenance of Officers Rest House
Reference Number: dd3183e8
Issuing Authority: Indian Railways, Ministry of Railways
Scope of Work and Objectives
The primary objective of this tender is to solicit bids for the maintenance services of the newly constructed Officers Rest House at Maligaon, specifically over the ground floor (GF) of the existing Officers Rest House (ORH) located near Kamakhya. This maintenance work is significant due to its association with ongoing railway electrification efforts. The contract is intended to enhance the operational efficiency and comfort of railway officers utilizing these facilities.
Eligibility Criteria
Bidders must meet specific qualifications to participate in this tender. This typically includes being a legally registered entity and possessing the required licenses to perform the services specified. Additionally, bidders should have prior experience in managing maintenance services for similar facilities.
Technical Requirements
The technical specifications for this tender encompass a comprehensive understanding of maintenance operations, including regular upkeep, emergency repairs, and adherence to safety standards. Bidders must outline their methodologies for maintaining the facilities, including the qualifications of their staff and the equipment they will utilize to ensure quality service delivery.
Financial Requirements
Bidders are required to provide a detailed statement of their financial position, ensuring they can support the contract's demands. This involves showing proof of sufficient liquidity and payment history, alongside an assessment of their pricing structure. Details regarding the Earnest Money Deposit (EMD) may also be outlined within the financial documentation.
Document Submission Details
All proposals must be submitted in accordance with the specified guidelines. Bidders are expected to deliver all required documentation, including eligibility and financial statements, in the prescribed format to ensure smooth processing. Failing to meet submission formats can result in disqualification.
Special Provisions
The tender has provisions that may favor Micro, Small, and Medium Enterprises (MSEs) and startups, thereby promoting inclusive participation in public procurement. This could involve certain relaxed criteria or advantages in the evaluation process to encourage competitive bidding among smaller enterprises.
Evaluation Process
The evaluation of bids will be performed based on a predefined scoring system that looks at both technical and financial criteria. The price evaluation considerations will be critical, and bidders must ensure their submissions are competitive yet sustainable. Performance standards will also be factored into the evaluation process to gauge the feasibility of executed work.
Delivery Locations
The services will be primarily delivered at the Officers Rest House in Maligaon, with potential additional locations as specified in the contract terms. Bidders should be prepared to provide details on their approach to managing logistics and service delivery across multiple sites if necessary.
Contact Information
For further details, interested parties should reach out to the Indian Railways contact point specified in the tender documents. Please ensure all inquiries are directed as per the listed guidelines to receive accurate and timely feedback.
Additional Information
This tender requires a commitment to fulfilling obligations for one year as part of the maintenance contract, reinforcing the need for quality management practices from bidders. Proposals should reflect candidates’ capacity to uphold high standards and effectively manage a potentially complex project.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
6 DocumentsDocuments Required from Seller
- Certificate (Requested in ATC) *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity with valid licenses to provide maintenance services. Bidders should have prior experience in similar projects and demonstrate financial stability. Evidence of performance on past contracts may also be required.
Bidders must meet several technical specifications such as having a skilled workforce and appropriate tools for maintenance tasks. They should present plans that ensure quality upkeep and compliance with safety regulations, demonstrating their capability to handle complexities related to railway facility maintenance.
The Earnest Money Deposit (EMD) is a critical financial requirement that bids must comply with. The amount for EMD is generally specified in the tender documentation. Bidders need to submit this amount along with their proposal to secure their application and indicate seriousness in contract fulfillment.
The evaluation and selection process involves assessing submitted proposals based on technical capabilities and financial soundness. A scoring system will determine the best value bid, which combines quality and price. Feedback may be provided to bidders on their submissions based on established criteria.
Yes, the tender includes provisions for Micro, Small, and Medium Enterprises (MSEs), which may offer advantageous terms such as relaxed eligibility criteria or specific scoring benefits in the evaluation process. This approach aims to promote inclusivity and encourage competition among a diverse range of businesses.
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