Tender Title: Custom Bid for Services - House Keeping
Tender Reference Number: b81824fd
Issuing Authority: Ministry of Railways, Indian Railways
Scope of Work and Objectives
The primary goal of this tender is to secure a comprehensive housekeeping service provider for intensive cleaning of shed premises and locomotives at ELS/Kazipet. The contract entails the provision of housekeeping services over a period of two years. This includes general cleaning, sanitizing, and maintenance of cleanliness in all operational areas to ensure a safe and healthy working environment within the facilities. Services must comply with industry standards and best practices.
Eligibility Criteria
Bidders must meet the following eligibility requirements to participate in this tender:
- Registered entity with relevant experience in housekeeping services.
- Ability to demonstrate compliance with safety regulations and standards.
- Financial stability and capability to handle contracts of similar magnitude.
Technical Requirements
Bid submissions should include comprehensive documentation showcasing:
- Evidence of previous housekeeping contracts.
- A detailed operational plan outlining resource allocation, staff training, and quality assurance measures.
- Compliance with applicable quality standards for cleaning services.
Financial Requirements
The bid must address the financial quote for the housekeeping services, inclusive of an 18% GST. Bidders should also demonstrate financial capability through supporting documents such as bank statements or financial audits.
Document Submission Details
Bids must be submitted electronically through the designated platform. Required documentation includes:
- Completed bid forms.
- Financial statements.
- Compliance certificates.
- Technical proposals.
Special Provisions
This tender encourages participation from Micro, Small, and Medium Enterprises (MSEs) and provides necessary provisions for startups to encourage their involvement in government projects. There are potential benefits such as relaxation or exemptions on certain eligibility criteria, fostering inclusivity.
Evaluation Process
The evaluation of bids will be conducted based on:
- Compliance with technical specifications.
- Financial competitiveness.
- Experience and reliability of the firm in delivering similar services.
Bids may undergo a multi-stage evaluation process to determine the most suitable provider based on quality, adherence to timelines, and cost-effectiveness.
Delivery Locations
The primary location for the services is ELS/Kazipet. Bidders must ensure that their proposed solutions cater to this geographical specification with efficient logistical planning.
Contact Information
For further inquiries, bidders may refer to the official communication channels provided in the tender documents.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
6 DocumentsDocuments Required from Seller
- Experience Criteria
- Bidder Turnover
- Certificate (Requested in ATC) *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity with demonstrable experience in housekeeping services. Bidders should provide evidence of previous contracts of a similar nature, showcase compliance with industry safety regulations, and demonstrate financial capability through supporting documentation.
Bidders must submit relevant certificates that demonstrate compliance with quality standards for cleaning services, including health and safety certifications. Furthermore, they should include evidence of successful past performance in their proposals, aligning with the specifications defined in the tender.
To register for the tender, bidders must create an account on the designated procurement platform. After registration, they can access tender documents, submit their proposals, and ensure that all documents are provided in the required format as outlined in the tender guidelines.
The tender includes specific provisions to encourage MSE participation, such as relaxed eligibility criteria and possible financial incentives. MSEs are pivotal in advancing local economies and are offered several advantages to foster their involvement in government procurement under this initiative.
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