Tender Title: Monthly Basis Cab & Taxi Hiring Services
Reference Number: GEM/2025/B/6143990
Issuing Authority: Ministry of Railways, Indian Railways
The Ministry of Railways is inviting bids for Monthly Basis Cab & Taxi Hiring Services categorized as Medium Utility Vehicles (MUV) with a requirement of 2000 km x 320 hours for outstation travel. This tender aims to facilitate efficient transport solutions to support the operational requirements of the Indian Railways. The selected vendor will be responsible for providing reliable and timely cab and taxi services ensuring high standards of customer satisfaction.
Scope of Work and Objectives
The scope of work includes the provision of hiring services for cabs and taxis with a stipulated usage of 2000 kilometers and a maximum of 320 hours on a monthly basis. The objective is to ensure seamless transportation for operational purposes, which includes travel for staff and officials on outstation duties. Vendors are expected to ensure that all vehicles are well-maintained, comply with safety standards, and are equipped to provide comfortable travel experiences.
Eligibility Criteria
To be eligible for participation in this tender, bidders must meet the following criteria:
- They must be a registered entity and possess valid business licenses.
- Previous experience in providing similar transport services at least for two years is preferred.
- Compliance with local and national regulations pertaining to transport service operations is mandatory.
Technical Requirements
Bidders must adhere to the following technical requirements:
- The vehicles provided should be in good condition, with proof of maintenance records.
- All drivers must possess valid licenses and meet the minimum qualifications set by local transport authorities.
- Vendors are required to have a system in place for tracking vehicle usage and providing invoices.
Financial Requirements
Bidders are required to submit a clear financial proposal outlining the pricing structure for the monthly hiring services. This must comply with the financial thresholds set by the Ministry.
Document Submission Details
All required documentation must be submitted electronically as part of the bidding process. This includes:
- Proof of business registration
- Tax compliance certificates
- Financial bid proposal
- Technical details regarding vehicle specifications
Special Provisions
The Ministry encourages Micro, Small, and Medium Enterprises (MSEs) and startups to participate in the bidding process. Please refer to the tender documentation for specific benefits and head-start provisions allocated for these entities.
Evaluation Process
Bids will be evaluated based on the technical compliance, financial proposals, and the overall capability to meet the service requirements. The assessment criteria will emphasize the vendor's experience, the reliability of vehicles, and customer service excellence.
Delivery Locations
The service will primarily be required for various outstation locations as specified by the Indian Railways during the contract period.
Contact Information
For more information regarding the tender, potential bidders are advised to check the official Indian Railways website or designated procurement portals for communication channels provided for queries related to the submission process and requirements.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
2 DocumentsDocuments Required from Seller
- Experience Criteria
- Bidder Turnover
- Certificate (Requested in ATC)
- Additional Doc 1 (Requested in ATC)
- Additional Doc 2 (Requested in ATC) *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity with valid business licenses, at least two years of experience in providing similar transport hiring services, and compliance with relevant local regulations. This ensures that all bidders have the necessary qualifications and background to effectively fulfill the requirements of the tender and maintain operational standards.
Bid submissions must include important certificates such as proof of business registration, tax compliance certificates, and any relevant licenses confirming the capability to operate transport services. Having these documents aligns with the compliance requirements outlined for the Monthly Basis Cab & Taxi Hiring Services tender.
Interested parties are encouraged to register online through the designated procurement platform set forth by the Ministry of Railways. This process typically includes creating a vendor profile, submitting required documents, and fulfilling any further necessary compliance checks to be eligible to submit a bid.
Bidders need to ensure that documents are submitted in accepted formats such as PDF, Excel, or Word as specified in the tender documentation. Following the outlined formats for submission will facilitate processing and evaluation of the bids for the Monthly Basis Cab & Taxi Hiring Services tender.
A performance security deposit is generally required from the successful bidder to ensure compliance with the contract terms. Specific details regarding the amount and form of the security deposit will be stipulated in the official tender documentation provided by the Ministry of Railways, ensuring that commitments made by awarded contractors are upheld during the contract period.
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