Tender Title:

Supply of Toner Cartridges and Ink Consumables

Reference Number:

GEM/2025/B/6159529

Issuing Authority/Department:

Ministry of Railways, Indian Railways

The Indian Railways is inviting eligible bidders to submit their proposals for the supply of Toner Cartridges and Ink Consumables for printers. This tender aims to procure a variety of printer consumables that are essential for the day-to-day operations of various departments within the Indian Railways, ensuring continuous efficiency and productivity across its numerous offices.

Scope of Work and Objectives

The scope of this tender includes the procurement of toner cartridges and ink cartridges intended for various printer models used within the organization. The selected vendor shall be responsible for the following objectives:

• Delivery of Quality Products: Ensure high-quality toner and ink consumables compatible with specified printer models.
• Timely Delivery: Adhere to delivery schedules to minimize disruption in printing services.
• Support Services: Provide necessary support and guidance regarding the usage of the products supplied.

Eligibility Criteria

Bidders must fulfill the following eligibility criteria to qualify for this tender:

• Registration as a legal entity with valid GST registration.
• Proven experience in supplying similar products to governmental or large corporate clients.
• Capability to provide support services and after-sales assistance.

Technical Requirements

The technical requirements for the toner and ink cartridges are as follows:

• Compatibility with the specified printer models indicated in the tender documentation.
• Compliance with quality standards to ensure product reliability and longevity.
• Availability of documentation certifying product authenticity and performance.

Financial Requirements

Prospective bidders should be prepared to provide:

• A detailed financial proposal outlining pricing per unit of each type of cartridge.
• Evidence of financial stability, such as annual reports or bank statements.
• A transparent breakdown of payment terms, including any advance requirements, if applicable.

Document Submission Details

Interested parties must prepare and submit the required documents, which include:

• Technical proposal detailing compliance with eligibility and technical requirements.
• Financial proposal including pricing and payment terms.
• Any mandatory certifications or proof of prior experience, formatted as specified in the bid guidelines.

Special Provisions

This tender includes provisions beneficial for Micro, Small, and Medium Enterprises (MSEs). Eligible MSEs can avail themselves of benefits such as reduced financial requirements and relaxed eligibility standards, subject to compliance with stipulated terms.

Evaluation Process

The evaluation of bids will follow a structured approach focusing on:

• Compliance with technical specifications.
• Cost-effectiveness of the financial proposal.
• Vendor experience and performance history.

Bids will be assessed based on the established criteria, ensuring that the most suitable vendor is selected for this procurement process.

Delivery Locations

Deliveries will be required across multiple locations serviced by the Indian Railways, with specifications regarding the destinations outlined in the accompanying documents.

Contact Information

For queries related to the tender, interested vendors are encouraged to reach out to the appropriate department within the Indian Railways. Direct references to contact details should be referred to in official communication channels.