Introduction

The tender GEM/2025/B/6159861, issued by the Ministry of Railways, specifically the Indian Railways, seeks bids for the procurement of Toner Cartridges, Ink Cartridges, and Consumables for Printers. This tender aims to enhance the operational efficiency of Indian Railways by ensuring the availability of high-quality printing supplies essential for day-to-day administrative and operational tasks.

Scope of Work and Objectives

The primary objective of this tender is to select a vendor or multiple vendors that can provide a total of 6 different quantities of toner and ink cartridges specified in the detailed requirements. The scope includes, but is not limited to, the following:

• Supply of high-quality toner cartridges and ink cartridges that comply with industry standards.
• Assurance of timely delivery of supplies to designated locations within Indian Railways.
• Adherence to sustainability practices in the supply chain, including proper waste management concerning used cartridges.

Eligibility Criteria

To participate in this tender, bidders must meet the following eligibility requirements:

• The bidding entity should be a registered business with a valid GST number.
• Bidders must demonstrate previous experience in supplying similar products to government entities or large organizations.
• Certification for quality standards is mandatory, aligned with relevant industry specifications.

Technical Requirements

Bidders are required to adhere to strict technical specifications which include:

• Compatibility of cartridges with specified printer models.
• Compliance with quality certifications such as ISO 9001 or equivalent.
• Provision of warranty and after-sales support for the supplied products.

Financial Requirements

Bidders must provide a comprehensive quoting structure that outlines pricing per unit, including any applicable taxes, discounts, and payment terms. It is important that bidders provide transparent financial details that are easy to evaluate during the selection process.

Document Submission Details

Interested parties must submit a complete set of documents, including:

• An authorization letter.
• Certificates validating incorporation and taxation.
• Relevant financial documents indicating the capability to carry out the contract.

Documents must be submitted digitally, following the guidelines laid out on the GEM portal, and should be formatted as PDF or other acceptable formats as specified.

Special Provisions

This tender emphasizes support for Micro, Small, and Medium Enterprises (MSEs) and startups. Eligible MSEs will benefit from:

• Price preference policies aimed at fostering local entrepreneurship.
• A simplified documentation process for quicker approval.

Evaluation Process

The evaluation of bids will follow a systematic approach focusing on:

• Compliance with eligibility criteria and technical requirements.
• Financial competitiveness and clarity of pricing.
• Quality and sustainability of products offered.

Delivery Locations

Successful bidders will be required to deliver the toner and ink cartridges to designated railway stations and administrative offices as specified by the Indian Railways.

Contact Information

For further inquiries regarding this tender, interested parties can refer to the official channels associated with the Indian Railways, as the contact details are available upon request through the relevant GEM portal.

In summary, the procurement of Toner Cartridges, Ink Cartridges, and Consumables for Printers encompasses a critical role in supporting the operational capacity of the Indian Railways, ensuring that high-quality supplies are available promptly.