Indian Railways Tender by South Central Railway (GEM/2025/B/6149093)

Tender Title: Outsourcing of Comprehensive Maintenance of Electrical Assets

Reference Number: GEM/2025/B/6149093

Issuing Authority: Indian Railways, Ministry of Railways

The tender for the outsourcing of comprehensive maintenance of electrical assets at the DRM Office Complex, Railway Hospital, IOH shed, Substation including staff quarters for a period of two years aims to engage a qualified service provider for the effective maintenance and management of critical electrical infrastructure. This outsourcing initiative seeks to enhance the sustainability and efficiency of electrical assets, ensuring they meet safety and operational standards.

Scope of Work and Objectives

The primary objective of this tender is to ensure the comprehensive maintenance of all electrical systems within the specified locations. Key deliverables include:

• Regular inspection and preventive maintenance of electrical assets.
• Emergency repair services to be available 24/7.
• Management of electrical load requirements, ensuring optimal performance.
• Compliance with applicable safety and quality standards.

The scope of work extends to both routine maintenance and specialized repair tasks, providing a thorough oversight of electrical integrity throughout the designated sites.

Eligibility Criteria

To be eligible for consideration, bidders must meet specific criteria including but not limited to:

• Registration as a legal entity with valid business licenses.
• Proven experience in electrical maintenance services, preferably in similar projects.
• Adequate financial standing to support project execution.
• Availability of necessary resources and skilled personnel.

Technical Requirements

Bidders must demonstrate a capability to fulfill the technical requirements outlined in the tender documentation, which includes:

• Adequate equipment and tools necessary for maintenance tasks.
• Staff qualifications and certifications in electrical maintenance.
• Compliance with safety regulations and maintenance standards.

Financial Requirements

Potential bidders are required to provide comprehensive financial documentation demonstrating their ability to manage the scope of work detailed in the tender. This includes:

• Financial statements from the past two fiscal years.
• Evidence of previous successful contracts with similar financial scopes.

Document Submission Details

Interested parties should submit their bids electronically via the designated procurement portal by adhering to the prescribed submission format. Each bid must include all required documents, including technical and financial proposals.

Special Provisions

This tender includes benefits for Micro, Small, and Medium Enterprises (MSEs) and startups, who will receive preferential treatment during the evaluation process. Encouragement of participation from local firms aligns with the objectives of fostering economic development and resilience.

Evaluation Process

The submitted bids will undergo a rigorous evaluation process which includes:

• Technical evaluation to assess the capabilities and credentials of bidders.
• Financial analysis to evaluate cost-effectiveness and payment terms.
• Final assessment based on compliance with tender requirements and submission clarity.

Delivery Locations

All services will be rendered at the DRM Office Complex, Railway Hospital, IOH shed, Substation, and associated staff quarters. Bidders must account for these locations in their proposals, ensuring that logistics and service availability align with operational demands.

Contact Information

Further inquiries regarding this tender can be directed to the official contact points listed on the procurement portal. Bidders are encouraged to clarify any uncertainties pertaining to the tender specifications before submitting their proposals, ensuring compliance with all outlined requirements.