Indian Railways Tender by South Eastern Railway (GEM/2025/B/6164729)
Custom Bid for Services - Hiring of one vehicle (non- AC) at MHQ for the purpose of carrying reliev
Tender Timeline
Tender Title: Hiring of Vehicle at MHQ for the Ministry of Railways
Reference Number: GEM/2025/B/6164729
Issuing Authority
This tender is issued by the Ministry of Railways, represented under the Indian Railways.
Scope of Work and Objectives
The primary objective of this tender is to secure a reliable service provider for the hiring of one non-AC vehicle. The hired vehicle will primarily be utilized to transport relieved crew from the Maintenance Headquarters (MHQ) to specified locations, specifically to BKSC/BJE. The successful bidder will ensure adherence to strict timelines and maintain the integrity and safety of the personnel during transport.
Eligibility Criteria
To qualify for this tender, participants must comply with the following eligibility requirements:
- Registered and operational vehicle service provider.
- Possession of necessary licenses and permits for commercial transportation.
- Proven track record in similar services, preferably with previous contracts for governmental bodies.
Technical Requirements
The vehicle to be provided must meet the following technical specifications:
- The vehicle should be in good working condition with valid registration and pollution norms compliance.
- Must adhere to safety standards and guidelines as prescribed by the transport authorities.
- It should have adequate seating capacity for the crew plus additional space for luggage if applicable.
Financial Requirements
Bidders must demonstrate financial stability and possess the necessary resources to execute the contract, including:
- Submission of an Earnest Money Deposit (EMD) as specified in the tender documents.
- Proof of financial capabilities through bank statements, tax returns, or other financial documents.
Document Submission Details
All participants must ensure that their submission includes:
- A complete proposal detailing the service offerings.
- Copies of all relevant registrations, licenses, and certifications.
- Financial documents referenced above and the EMD.
Documents should be submitted either through the specified electronic tendering platform or hard copies at the designated office location, as indicated in the tender documentation.
Special Provisions
This tender emphasizes supporting provisions for Micro, Small, and Medium Enterprises (MSEs) and may offer additional benefits or incentives to eligible startups aligned with governmental policies.
Evaluation Process
The evaluation will be conducted based on qualitative and quantitative criteria including:
- Technical competency.
- Financial stability and bid pricing.
- Previous experience and references from past clients.
Bidders will be evaluated thoroughly, and successful applicants will be invited for further discussions.
Delivery Locations
Services required under this tender are focused on specific locations as defined in the tender documents, predominantly at the Maintenance Headquarters for the Indian Railways operations.
Contact Information
For more information regarding the tender, potential bidders can access details via the official tendering platform. Any inquiries can be directed through the platform's communication tools.
This tender represents an opportunity for service providers to collaborate with a prominent governmental authority, helping to foster a reliable transport system for personnel within the Indian Railways. Interested entities are encouraged to review their eligibility and prepare comprehensive submissions to fulfill the outlined requirements.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
7 DocumentsDocuments Required from Seller
- Experience Criteria
- Bidder Turnover
- Certificate (Requested in ATC) *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity with commercial transport licenses. Bidders must also provide evidence of experience handling similar contracts, especially with governmental organizations.
Applicants must submit relevant certificates, including a valid vehicle registration document, a pollution certificate, and proof of any other necessary permits for commercial vehicle operation, confirming compliance with regional transport regulations.
To participate, interested parties should register on the official government e-marketplace (GEM) platform. Following registration, bidders can access the tender documents and submit their proposals following the specified guidelines.
All proposal documents should ideally be submitted in commonly accepted digital formats such as PDF or DOC. Hard copies should be formatted according to the guidelines outlined in the tender documentation, ensuring legibility.
Successful bidders may be required to provide a performance security deposit as a guarantee for contract fulfillment. Payment terms typically involve advance payments or milestone-based payments as detailed in the tender specifics, ensuring transparency and reliability throughout the service duration.
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