Indian Railways Tender by Central Railway (GEM/2025/B/6119263)
Custom Bid for Services - Electric Locomotives outer body cleaning except lookout glass cab cleanin
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Tender Title: Custom Bid for Services - Electric Locomotives Outer Body Cleaning
Reference Number: GEM/2025/B/6119263
Issuing Authority: Indian Railways, Ministry of Railways
The Custom Bid for Services related to the Electric Locomotives outer body cleaning is initiated by the Indian Railways, with the primary objective of maintaining the cleanliness and overall aesthetic of the locomotives. This tender specifically excludes lookout glass cabin cleaning, focusing instead on the outer body of the electric locomotives.
Scope of Work and Objectives
The selected contractor will be responsible for providing effective cleaning services tailored to the unique requirements of electric locomotives. The scope encompasses:
- Outer Body Cleaning: This includes comprehensive cleaning of the outer surfaces of electric locomotives.
- Cleaning of OCB Radiators: Cleaning services will also cover the OCB radiators of two 3-phase electric locomotives, with a total quantity requirement of 1460 units over the contract duration.
- HOGHLC Filters Cleaning: The service will involve cleaning the High-Output Geared Auxiliary System (HOGHLC) filters for the specified number of locomotives.
The contractor must ensure that water for cleaning will be supplied free of cost by the railway, while other consumables such as cleaning solutions, brushes with handles, and water hosepipes need to be provided by the contractor.
Eligibility Criteria
To qualify for this tender, bidders must comply with the following eligibility criteria:
- Registration with appropriate statutory authorities.
- Proven experience in similar cleaning contracts, preferably in the railways or large-scale industrial operations.
- Financial stability and capability to undertake a contract of this scale.
Technical Requirements
Bidders must comply with the following technical requirements:
- Adherence to quality standards in cleaning chemicals and procedures.
- Provision of necessary cleaning equipment and consumables.
- Ability to demonstrate previous successful projects in locomotive cleaning or analogous services.
Financial Requirements
Bidders are expected to present a clear financial proposal based on the cleaning services. This should outline anticipated costs, ensuring adherence to budgetary allocations while maintaining service quality.
Document Submission Details
All required documents must be submitted electronically through the designated bidding platform. Candidates should ensure completeness of submissions, including:
- Company registration documents.
- Relevant experience and case studies.
- Financial proposals.
Special Provisions
The tender may include provisions for Micro and Small Enterprises (MSEs) and supportive measures for startups, aimed at fostering inclusion in the bidding process.
Evaluation Process
The evaluation of bids will be based on:
- Compliance with eligibility and technical requirements.
- Financial proposals, considering cost-effectiveness and overall value to Indian Railways.
- Past performance and references from similar projects.
Delivery Locations
Services will be executed at designated railway facilities, as outlined during the evaluation phase. The exact delivery locations will be communicated to successful bidders post-selection.
Contact Information
For further inquiries, bidders may directly contact the issuing authority at Indian Railways, Ministry of Railways. However, specific contact details are not disclosed in this document.
This tender represents a significant opportunity for qualified contractors to engage in essential maintenance services critical to the operation of India's electric locomotives, ensuring their reliability and performance.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
8 DocumentsDocuments Required from Seller
- Experience Criteria
- Bidder Turnover
- Certificate (Requested in ATC)
- OEM Authorization Certificate
- OEM Annual Turnover *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity with the necessary statutory authorities and demonstrating experience in similar cleaning contracts. Bidders must also show financial stability and capability to handle the scope of work outlined in the tender.
Bidders must provide certificates of business registration, relevant compliance certifications, and any additional documents that affirm their capability to deliver quality cleaning services for electric locomotives as specified in the tender.
To participate in the bidding process, interested companies must register on the designated bidding platform. Ensure that all required documentation is prepared and submitted according to the guidelines provided in the tender documentation.
The cleaning services must adhere to specified quality standards to ensure effectiveness. This includes compliance with safety and environmental regulations, and the use of approved cleaning methods and products as per industry standards.
The EMD or Earnest Money Deposit is typically required to ensure commitment to the tender. Details regarding the EMD amount and submission process will be specified in the full tender documentation. Bidders must adhere carefully to these terms to avoid disqualification.
Each of these questions provides essential insights into the tender process, helping prospective bidders better prepare and understand what is required to participate effectively.
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