Tender Title: Custom Bid for Services - Cleaning and Other Facilities

Reference Number: 1dfe3c901

Issuing Authority/Department: Ministry of Railways, Indian Railways

Scope of Work and Objectives

The Ministry of Railways is seeking bids for comprehensive cleaning services and related facilities at the Running Room complex, spanning a total area of 58,176,660 square feet. The contract encompasses several key services, which include but are not limited to:

• Cost estimation for cleaning of running room buildings, kitchens, bathrooms, urinals, and surrounding areas including garbage disposal.
• Provision of housekeeping services and caretaking for a period of 1095 days.
• Meal preparation, cooking, and serving for approximately 328,500 meals over the contract duration.
• Supply and maintenance of essential kitchen equipment, such as gas stoves, water coolers, and RO water purifiers for 36 months.
• Provision of newspapers and magazines at the facility for better recreational access for employees during their off-duty time.
• Costing for cleaning materials and mechanized washing and ironing of bed sheets and pillow covers.

The overall objective is to ensure clean, safe, and hospitable living and working conditions for all personnel operating in the Running Room.

Eligibility Criteria

To participate in this tender, bidders must satisfy the following eligibility criteria:

• Registration as an entity in accordance with local regulations.
• Demonstrable experience in providing similar cleaning and housekeeping services.
• Compliance with industry standards and regulations regarding labor and safety measures employed during service provision.
• Adequate financial stability to ensure the fulfillment of contract obligations.

Technical Requirements

Bidders must provide documentation that guarantees adherence to specified technical requirements. This includes:

• Proof of previous contracts related to cleaning and maintenance services.
• Certifications for the quality and safety of cleaning materials proposed for use.
• Machinery and equipment specifications to be employed in the execution of cleaning services.

Financial Requirements

Bidders are required to submit their bids along with a detailed financial proposal outlining all costs associated with fulfilling the contract. This includes:

• A breakdown of labor costs, material expenses, and maintenance provisions.
• Compliance with local pricing standards to ensure fair evaluations.

Document Submission Details

Interested bidders must submit their proposals electronically through the designated portal. All submissions must follow the format mandated by the Ministry and include:

• Bid proposal forms.
• All necessary eligibility and technical documentation.
• Financial proposals presented in clear, itemized formats.

Special Provisions

To encourage participation from diverse entities, including startups and Micro, Small, and Medium Enterprises (MSEs), the tender includes provisions that:

• Offer relaxed qualification requirements for eligible small businesses.
• Provide access to support programs designed to facilitate participation in government tenders.

Evaluation Process

Bids will be evaluated based on the following criteria:

• Compliance with eligibility and technical requirements.
• Cost-effectiveness of the financial proposals.
• Quality of services proposed and the capability of the bidder to deliver on the contract.

Delivery Locations

The services under this tender will be primarily delivered at the Running Room/KEU, ensuring that all facilities are maintained within the designated operational scope.

Contact Information

For inquiries related to this tender, bidders may reach out to designated officials within the Ministry of Railways. It is crucial that all communication be directed through the official channels provided in the detailed tender documentation.

By providing a detailed outline of the requirements and expectations, this tender aims to create a competitive environment for securing necessary housekeeping and cleaning services to maintain cleanliness and efficiency at the Running Room facilities.