Tender Title: Split Air Conditioner Including Green AC, Wall Mount Type (V2)

Tender Reference Number: GEM/2025/B/6064992

Issuing Authority/Department:

Indian Railways, Ministry of Railways

Scope of Work and Objectives:

The objective of this tender is to procure 90 units of Split Air Conditioners, specifically the Green AC variant that is wall-mounted and classified as Type V2. These units are intended for use in various facilities under the purview of the Indian Railways. The selected bidder will be responsible for providing high-quality air conditioning systems that conform to specified technical and environmental standards, ensuring efficient energy consumption and effective cooling efficiency.

Eligibility Criteria:

Interested bidders must meet the following eligibility criteria:

• Must be a registered business entity in accordance with applicable laws.
• Proven experience in supplying HVAC systems or comparable products.
• Compliance with local regulations and standards relevant to environmental sustainability, notably relating to green technology in air conditioning.
• Must provide valid and current business licenses, GST registration, and PAN details.

Technical Requirements:

The technical requirements for the Split Air Conditioners include:

• Energy efficiency rating (EER) and seasonal energy efficiency ratio (SEER) meeting the latest guidelines.
• Noise levels must not exceed specified decibel limits.
• Compliance with environmental standards to qualify as a Green AC.
• Robust warranty provisions covering equipment and components should be clearly stated in the bid.

Financial Requirements:

Bidders are required to demonstrate financial stability through the submission of the following:

• Recent financial statements.
• Evidence of prior contracts executed similar to the size and scope of this tender.
• A declaration confirming the understanding and acceptance of the pricing structure.

Document Submission Details:

All necessary documents must be submitted electronically via the tender portal before the stipulated deadline. The submission should include:

• Proposal document including detailed specifications, pricing, and qualifications.
• Certificates validating adherence to technical, quality, and sustainability requirements.
• Earnest Money Deposit (EMD) as specified by the Indian Railways’ guidelines.

Special Provisions:

This tender includes specific provisions for Micro, Small, and Medium Enterprises (MSEs) and startups. These businesses are encouraged to participate, with potential benefits such as:

• Relaxed qualification and documentation requirements.
• Greater weightage in the evaluation process for MSEs.

Evaluation Process:

Submissions will be evaluated on the following criteria:

• Compliance with technical specifications and quality standards.
• Competitive pricing structure and overall cost-effectiveness.
• Track record and reliability of the bidder in delivering similar products.

Delivery Locations:

Successful bidders will be required to deliver the Split Air Conditioners to designated locations specified by the Indian Railways. Transport logistics must be handled by the supplier as part of the overall delivery commitment.

Contact Information:

For further details, inquiries can be directed to the official contact point and department of the Indian Railways. Bidders are encouraged to keep communication clear and prompt for any clarifications needed.

This tender provides an excellent opportunity for qualified parties to engage with the Indian Railways and contribute to enhancing their operational facilities through efficient air conditioning solutions.