Tender Title: Custom Bid for Services - SWTC of PFTR Trains
Reference Number: GEM/2025/B/6144164
Issuing Authority: Indian Railways, Ministry of Railways
Scope of Work and Objectives
This tender encompasses a significant service contract for the SWTC of PFTR trains. The scope includes multiple activities to be executed over a period of four years. Specifically, the appointed contractor will be responsible for:
- Watering of Nominated Enroute Trains: This involves the timely supply of water for nominated trains at specific stations.
- Disposal of Garbage Generated by Coach Cleaning: Efficient management and disposal of the waste generated from coach cleaning operations at designated locations including Kollam (QLN) and Kottayam (KTYM).
- Custom Bid Schedule Breakdown:
- Schedule 1: Watering of a total of 121,107 coaches at Kollam.
- Schedule 2: Watering for 62,853 coaches at Kottayam.
- Schedule 3: En route watering for 1,460 days at Kottayam.
- Schedule 4: En route watering for 6,720 coaches at Kollam.
- Schedule 5: Disposal of garbage totaling 2,950 cubic meters generated at both Kollam and Kottayam.
- Schedule 6: Calculation of GST applicable at a rate of 18% for schedules 1 to 5.
Eligibility Criteria
To participate in this tender, bidders must meet certain eligibility requirements, which include being a registered entity and complying with the necessary legal, financial, and technical standards set forth by the Ministry of Railways.
Technical Requirements
Bidders must adhere to specified technical specifications, which will be detailed in the tender documentation. Compliance with quality standards and operational protocols is critical, and bidders will need to possess the necessary certifications.
Financial Requirements
Bidders are expected to demonstrate their financial capacity, including but not limited to sufficiently covering bid costs, and where applicable, presenting a valid Earnest Money Deposit (EMD). Performance security will also be mandated post-selection.
Document Submission Details
Bids must be submitted through the designated platform in the prescribed format. Accepted document formats will include PDF and Word documents. Ensure that all required certificates and registrations are included in the submission.
Special Provisions
This tender includes provisions that support Micro, Small, and Medium Enterprises (MSEs) and startups by allowing them advantages like reduced tender fees or specific criteria for evaluation to promote inclusiveness.
Evaluation Process
The evaluation of bids will follow a defined process, taking into account compliance with the technical specifications, financial prowess, and alignment with the project's objectives. Price evaluation will also factor in quality standards and services proposed to ensure value for money.
Delivery Locations
Services are to be performed at specified locations: Kollam and Kottayam, as outlined in the various schedules.
Contact Information
For further inquiries, please refer to the communication details provided within the tender document. It is encouraged to reach out to the contact point for any clarification regarding the bidding processes or requirements.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
11 DocumentsDocuments Required from Seller
- Experience Criteria
- Bidder Turnover
- Certificate (Requested in ATC) *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity with the relevant authorities, compliance with applicable laws, and the financial capability to undertake the proposed service commitments. Bidders are also expected to possess necessary certifications relevant to the services they wish to provide.
Bidders should submit all necessary credentials, including compliance certificates with applicable standards, which may involve quality assurance certifications, environmental management certificates, and any other documentation that proves the capability to fulfill the technical specifications of the project.
To participate, bidders must register on the official procurement platform specified in the tender documentation. This registration typically requires submitting business credentials and documentation affirming compliance with local procurement policies, along with the accepted formats for document submission.
The Earnest Money Deposit (EMD) is a prerequisite for bidding, acting as a security for the bid proposal. This amount varies based on tender specifications and must be deposited in the specified mode, which will be outlined in the tender document. Failure to provide EMD will lead to disqualification from the bidding process.
MSEs are afforded special considerations in this tender process, such as reduced fees and simplified documentation requirements. Additionally, MSEs may be given preference during the evaluation process, fostering a supportive environment for small businesses to participate and thrive within government contract opportunities.
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