Tender Title: Supply of Toner and Ink Cartridges
Tender Reference Number: GEM/2025/B/6145760
Issuing Authority: Indian Railways, Ministry of Railways
The Tender for Toner Cartridges / Ink Cartridges / Consumables for Printers is an initiative led by the Indian Railways under the Ministry of Railways aimed at procuring essential printing consumables to support operational functions. This tender focuses on sourcing a variety of toner cartridges and ink cartridges required for various printer models used within the railway administration.
Scope of Work and Objectives
The successful bidder will be responsible for supplying a total of three distinct types of toner and ink cartridges. The cartridges must meet specific performance standards to ensure reliability in printing operations. The primary objective is to streamline the procurement process, ensuring timely availability of consumables, thereby enhancing operational efficiency in the Indian Railways' office environments.
Eligibility Criteria
Interested bidders must meet certain eligibility criteria to participate in this procurement process. Eligible entities include those that are registered as manufacturers or authorized dealers of printer consumables. Participants must also demonstrate prior experience in supplying similar items, maintain a valid Goods and Services Tax (GST) registration, and provide proof of satisfactory performance in prior contracts.
Technical Requirements
All toner cartridges and ink cartridges must conform to specific technical specifications which include compatibility with various printer models, capacity, and quality standards to ensure high-resolution printing and durability. Bidders must supply detailed product specifications along with samples for evaluation.
Financial Requirements
Bidders must provide a detailed financial proposal including unit prices for the cartridges, taxes applicable, and total cost for the proposed quantity. Compliance with financial constraints set forth by Indian Railways is crucial, and bidders should possess the capability to handle financial transactions smoothly throughout the lifecycle of the contract.
Document Submission Details
The submission for this tender must include all required documents to validate eligibility and guarantee compliance with the tender requirements. Bidders should include their company profile, legal registration documents, GST details, and a sample of products where applicable. The submissions must be delivered electronically via the designated tender management platform.
Special Provisions
Micro, Small, and Medium Enterprises (MSMEs) are encouraged to participate in this tender. Provisions are in place to facilitate their involvement, including possible exemptions from certain criteria or conditions. Startups will also benefit from specific incentives such as reduced submission fees and expedited processing of their bids.
Evaluation Process
All submitted bids will undergo a rigorous evaluation process based on price competitiveness and compliance with technical specifications. A comparative analysis will be conducted to ensure that the best offers are selected based on performance, cost-effectiveness, and quality. The bidder with the best score on these parameters will be awarded the contract.
Delivery Locations
The delivery of products must be coordinated to various regional offices of the Indian Railways throughout the country. Bidders must exhibit their capacity to deliver timely and efficiently to the specified locations outlined in the tender documentation.
Contact Information
For inquiries regarding this tender, bidders are encouraged to engage with the procurement office of the Indian Railways for clarifications and further information. It is essential to ensure that all interactions comply with procurement protocols to maintain fairness and transparency during the bidding process.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
3 DocumentsSimilar Tenders
Frequently Asked Questions
The eligibility requirements include being a registered entity, such as manufacturers or authorized dealers of printer consumables. Bidders must also show evidence of prior experience in supplying similar items, maintain valid GST registration, and demonstrate satisfactory performance in past contracts to qualify for this tender.
The technical specifications for the toner cartridges stipulate that they must be compatible with various printer models used by Indian Railways. Cartridges should provide high-quality print resolution and have the capacity to handle the intended volume of printing without compromising quality. Detailed product specifications and samples must be provided as part of the submission.
Bidders are required to submit a detailed financial proposal that includes unit prices for the cartridges, applicable taxes, and the total cost based on the specified quantity. It is important that bidders demonstrate their ability to meet financial obligations while complying with the requirements set forth by Indian Railways for procurement.
The evaluation process will involve a thorough review of all bids submitted based on price competitiveness and adherence to technical specifications. Each proposal will be scored, and a comparative analysis will be employed to identify the most advantageous offers based on quality and cost, ensuring that the selected bidder can meet all contract requirements efficiently.
Yes, there are significant benefits for Micro, Small, and Medium Enterprises (MSMEs) and startups. Provisions exist that provide incentives for these entities, including possible exemptions from certain eligibility criteria and reduced submission fees, fostering an inclusive environment for participation in government tenders and helping promote the ‘Make in India’ initiative.
Probable Bidders
Get Tender Alerts
Get notifications for similar tenders