Tender Title: Outsourcing of OHE Maintenance & Breakdowns Activities in RPAN-HMY Section
Tender Reference Number: GEM/2025/B/6168748
Issuing Authority/Department: Indian Railways, Ministry of Railways
Scope of Work and Objectives
The primary objective of this tender is to engage a qualified contractor for the outsourcing of Overhead Equipment (OHE) Maintenance and Breakdowns activities in the RPAN-HMY section of the RNY Division. The selected bidder will be responsible for ensuring operational efficiency, safety, and timely maintenance of OHE systems over a contract term of two years. This encompasses regular inspections, preventive maintenance, and immediate attention to breakdown occurrences to minimize disruption to railway services.
Eligibility Criteria
To qualify for this tender, bidders must meet the following eligibility criteria:
- Must be a registered entity with relevant expertise in railway maintenance services.
- Proven experience in managing similar projects, preferably with the railway sector.
- Financial stability to undertake the project as required.
Technical Requirements
Bidders are required to comply with the following technical specifications:
- Demonstrable ability to maintain and repair OHE systems.
- Necessary tools and technology to facilitate effective maintenance.
- Compliance with all safety and operational guidelines set forth by the Indian Railways.
Financial Requirements
The financial proposal must reflect competitive pricing acceptable under the tender guidelines. Bidders need to demonstrate past financial performance and any liquidity measures that support the execution of this agreement. The Price Evaluation Considerations will lean towards cost-effectiveness while ensuring quality service.
Document Submission Details
Interested bidders must submit the necessary documentation as part of their proposal. This includes technical and financial bids formatted in accordance with the requirements set forth in the tender documents. All submissions must be made electronically through the designated portal to ensure comprehensive evaluation.
Special Provisions
This tender includes special provisions to encourage participation from Micro, Small, and Medium Enterprises (MSEs) and startups. Bidders meeting these definitions may benefit from relaxed qualification standards, performance security conditions, and aimed supports to facilitate the bidding process in alignment with governmental initiatives.
Evaluation Process
The evaluation of bids will follow a structured approach whereby proposals will be assessed based on technical competency, financial viability, and compliance with the specified requirements. A scorecard system will be employed to ensure transparency and fairness in the selection process.
Delivery Locations
Services will be deployed in the designated locations within the RPAN-HMY section of the RNY Division as specified in the project scope.
Contact Information
For all inquiries regarding this tender, potential bidders are encouraged to reach out through the official channels provided by the Ministry of Railways on their designated platforms.
In conclusion, this tender represents a significant opportunity for eligible contractors to contribute to the maintenance and efficient operation of railway infrastructure, ensuring high standards of service and safety are upheld.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
13 DocumentsDocuments Required from Seller
- Additional Doc 1 (Requested in ATC)
- Additional Doc 2 (Requested in ATC)
- Additional Doc 3 (Requested in ATC) *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity, showcasing relevant experience in railway maintenance, and demonstrating financial stability to execute the project. Bidders must also comply with safety and operational standards mandated by the Indian Railways.
Bidders must follow specific technical specifications, which include having the necessary tools for OHE maintenance, compliance with safety regulations, and the expertise to effectively manage railway infrastructure. Proposals should reflect past performance in maintaining similar systems.
Documents must be submitted electronically through the designated portal. Accepted document formats generally include PDF for technical and financial submissions. Bidders are advised to closely follow the submission guidelines outlined in the tender documents.
The Earnest Money Deposit (EMD) serves as a security measure during the bidding process. Successful bidders will also be required to furnish a performance security amount, which ensures accountability throughout the project duration. The specifics, including percentages and payment terms, will be stipulated in the tender documentation.
This tender provides opportunities for Micro, Small, and Medium Enterprises (MSEs), including relaxed qualification criteria, reduced performance securities, and support under governmental initiatives. Participation encourages local businesses to contribute to railway operations while ensuring compliance with ‘Make in India’ policies.
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