Tender Title: Monthly Basis Cab & Taxi Hiring Services
Tender Reference Number: GEM/2025/B/6095459
Issuing Authority: Ministry of Railways, Indian Railways
Scope of Work and Objectives
The objective of this tender is to procure Monthly Basis Cab & Taxi Hiring Services for outstation journeys, accommodating 2500 kilometers over a period of 320 hours. The selected vendor will be responsible for providing a fleet of Multi-Utility Vehicles (MUVs) that can fulfill the transport needs of the Indian Railways in an efficient and reliable manner. This service is crucial for transporting personnel and addressing operational needs across various locations.
Eligibility Criteria
To be eligible for this tender, bidders must fulfill the following requirements:
- The bidder must be a registered entity with the necessary licenses to operate a cab and taxi service.
- Companies should possess a valid GST registration.
- Financial stability, demonstrated through previous contracts of a similar nature, is required.
- Compliance with local transport regulations and operational mandates is essential.
- Certified and trained drivers must be available for the fleet.
Technical Requirements
Bidders must meet the following technical requirements:
- Provide vehicles that comply with the latest pollution control standards.
- Fleet must include vehicles that are well-maintained, insured, and roadworthy.
- All vehicles should be equipped with GPS tracking systems for safety and tracking.
- Vendors must ensure compliance with safety regulations, including the installation of first-aid kits in all vehicles.
Financial Requirements
The financial requirements for the bidding process include:
- Submission of a bid security or Earnest Money Deposit (EMD) along with the tender proposal.
- Detailed pricing structure, with clarity on any additional charges such as fuel or driver overtime.
- Financial statements for the last two fiscal years should demonstrate stability and capacity.
Document Submission Details
All proposals must clearly include:
- Technical bid with documentation supporting eligibility, technical, and financial compliance.
- Commercial bid, separately sealed, detailing the pricing structure.
- Submission must be made in both hard copy and as a digital file. Formats accepted include PDF and Excel for ease of evaluation.
Special Provisions
MSE/Startup Benefits
Micro, Small, and Medium Enterprises (MSEs) and Startups may benefit from special provisions in this tender. This includes relaxed eligibility criteria and potential price preferences, encouraging participation from fledgling business entities. Vendors must indicate their classification as MSE or Startup within their bids to avail of such benefits.
Evaluation Process
The evaluation will be conducted in two stages:
- Technical Evaluation: Assessment of compliance with eligibility, technical, and financial requirements.
- Financial Evaluation: The pricing will be analyzed to ensure competitiveness and value for the Indian Railways.
Delivery Locations
Services will be required across various outstation locations designated by the Ministry of Railways. Specific sites and geographical areas requiring transport services will be communicated upon final selection.
Contact Information
For inquiries, please reach out directly to the Ministry of Railways. Accurate contact details will be provided with the tender documentation, ensuring potential bidders receive necessary clarifications.
By fulfilling these requirements, bidders can contribute to enhancing the operational efficiency of the Indian Railways, whilst ensuring the provision of safe and reliable taxi services.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
2 DocumentsDocuments Required from Seller
- Experience Criteria
- Bidder Turnover
- Certificate (Requested in ATC)
- Additional Doc 1 (Requested in ATC)
- Additional Doc 2 (Requested in ATC) *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity with valid operating licenses and GST registration. Financial stability through previous similar contracts is crucial. Additionally, compliance with local transportation regulations and the availability of certified drivers are mandatory prerequisites for participation in this tender.
Bidders must submit proof of certificates such as GST registration, vehicle fitness certificates, insurance documents, and any additional local permits required for operating a cab service. It’s essential to ensure that all documents are valid and up-to-date to successfully meet the submission criteria.
The registration process involves obtaining the tender documents from the Ministry of Railways’ official website or through designated platforms. Once registered, bidders must prepare and submit their technical and financial bids in accordance with the prescribed guidelines, ensuring both hard.copy and digital formats are included.
For this tender, an Earnest Money Deposit (EMD) is mandatory and serves as a security measure against bid withdrawal. The amount for EMD is specified in the tender documentation. Bidders must provide a valid payment receipt along with their submission to demonstrate compliance with this requirement.
Yes, this tender includes special provisions for MSEs such as relaxed eligibility criteria and potential price advantages. MSE bidders are encouraged to mark their submissions accordingly, enabling them to benefit from these provisions and contribute significantly to the tendering process.
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