Multifunction Machine MFM (V2) - GEM/2025/B/6122778
The Multifunction Machine MFM (V2) tender, referenced as GEM/2025/B/6122778, is issued by the Ministry of Railways under the Indian Railways department. This tender aims to procure a sophisticated multifunction machine that aligns with the operational needs and technological advancements specified by the department.
Scope of Work and Objectives
The primary objective of this tender is to supply a Multifunction Machine (MFM) that enhances productivity and operational efficiency within Indian Railways' facilities. The machine must perform various functions, including but not limited to cutting, printing, and scanning, to facilitate seamless workflow management. Bidders are expected to provide detailed specifications of the machines they propose, along with necessary documentation to prove compliance with the requirements outlined in this tender.
Eligibility Criteria
To ensure quality and effective improvement in operations, bidders must meet the following eligibility requirements:
- The bidder must be a registered entity with a valid GST (Goods and Services Tax) number.
- Experience in supplying multifunction equipment to large organizations or relevant government bodies is mandatory.
- Submission of past performance records indicating successful provision of similar machines, including client feedback.
Technical Requirements
Bidders should provide machines equipped with the latest technology accommodating high efficiency and durability. The technical specifications must include:
- Capacity for high-volume printing and scanning
- Energy efficiency ratings
- User-friendly interfaces
- Compatibility with existing operational software and systems
- Maintenance support and training provisions
Financial Requirements
Bidders are required to submit a comprehensive financial proposal that includes the total cost of the machine and any ancillary services. Additional details expected in the financial proposal are payment terms and conditions, alongside a Performance Security commitment to ensure compliance with the tender terms.
Document Submission Details
All bidders must adhere to the following submission guidelines:
- Submit all required documentation electronically through the specified platform.
- Ensure documents are in accepted formats such as PDF, Word, or Excel.
- Complete tenders must be received by the deadline, as late submissions will not be considered.
Special Provisions
This tender encourages participation from Micro, Small, and Medium Enterprises (MSEs) and offers benefits aimed at supporting startups. These provisions include easier eligibility criteria and financial incentives.
Evaluation Process
Tender submissions will be evaluated based on:
- Compliance with technical specifications and requirements.
- Pricing competitiveness.
- Sustainability and efficiency features of the proposed machinery.
- Past performance and reputation in delivering similar solutions.
Delivery Locations
Successful bidders will be required to deliver the machines to designated Indian Railways facilities across various locations, which will be communicated post-evaluation.
Contact Information
For any inquiries or clarifications related to this tender, bidders are encouraged to reach out through the provided communication channels mentioned in the tender documentation.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
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Frequently Asked Questions
The eligibility requirements include being a registered entity with a valid GST number and demonstrating experience with similarly complex machines. Bidders must provide evidence of past deliveries to significant organizations or government bodies, showcasing effective performance in similar contracts.
Bidders must submit various required certificates as part of their proposals, which typically include the GST registration certificate, a company registration certificate, and a performance report from previous contracts involving multifunction machines or equivalent items. Compliance with all applicable quality standards is crucial.
The registration process typically involves registering on the designated procurement portal of the Indian Railways. Bidders must create an account, submit necessary documentation for verification, and possibly fill out a registration form prior to making a tender submission.
The accepted document formats for submission include PDF, Microsoft Word, and Excel files. Bidders should ensure all documents are formatted correctly to avoid disqualification based on submission errors.
The payment terms generally stipulate that payments are made upon successful delivery and acceptance of the Multifunction Machine. Additionally, bidders are advised to specify conditions regarding the Performance Security, which serves as a safeguard until successful fulfillment of contract obligations.
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