Indian Railways Tender by South Western Railway (GEM/2025/B/6200527)
Custom Bid for Services - Locomotive Component cleaning in Diesel Loco Shed, Hubli for a period of
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Tender Title: Custom Bid for Services - Locomotive Component Cleaning in Diesel Loco Shed, Hubli
Tender Reference Number: GEM/2025/B/6200527
Issuing Authority: Indian Railways
Department: Ministry of Railways
The Indian Railways is inviting bids for a Custom Bid for Services focusing on the cleaning of locomotive components in the Diesel Loco Shed located in Hubli. This tender aims to ensure efficient maintenance operations and uphold the performance standards of the locomotives for a designated duration.
Scope of Work and Objectives
The primary goal of this tender is to secure a contractor who can deliver high-quality cleaning services for locomotive components. The work includes meticulous cleaning protocols that ensure the locomotives operate efficiently and safety standards are maintained. The contractor will be responsible for the cleaning of various components, ensuring adherence to prescribed quality benchmarks.
Eligibility Criteria
Bidders must fulfill certain eligibility criteria to participate in this tender. They are required to be registered entities, possessing the necessary licenses and experience in providing similar services. Compliance with specific safety and quality standards as outlined by the Ministry of Railways is also mandatory for all bidders.
Technical Requirements
The bid submission must include compliance with detailed technical specifications related to cleaning procedures, cleanliness levels, and tools to be used. Bidders are expected to demonstrate their capabilities in delivering the cleaning services as per Indian Railways' standards.
Financial Requirements
Bidders must provide a comprehensive financial proposal that includes the overall cost for the services over the contract duration. The estimated total value for the services is Rs 3,419,958. Bidders should also ensure that they meet any financial threshold requirements necessary for bidding.
Document Submission Details
Interested parties must carefully submit the required documentation, inclusive of their bids, business credentials, financial statements, and technical proposals in acceptable formats as specified in the tender guidelines.
Special Provisions
The tender provides benefits for Micro, Small, and Medium Enterprises (MSEs) and startups. These entities are encouraged to participate, fostering local business growth and compliance with the 'Make in India' initiative.
Evaluation Process
The evaluation process for selecting successful bidders will be based on adherence to technical specifications, financial viability, and overall proposal quality. The Indian Railways will conduct a thorough assessment of all submitted bids to ensure the chosen contractor meets the stipulated requirements effectively.
Delivery Locations
All services must be rendered at the Diesel Loco Shed in Hubli, where the contractor will be expected to deliver high-quality cleaning services on-site.
Contact Information
For additional inquiries regarding the bidding process, potential participants are advised to reach out to the designated contact available through the official Indian Railways channels. Please note, specific contact details have not been disclosed in the current documentation.
This tender represents a vital component in maintaining the operational integrity and efficiency of locomotives serviced at the Diesel Loco Shed in Hubli. All interested bidders are encouraged to review the eligibility criteria, prepare their documentation thoroughly, and ensure compliance with the outlined requirements in order to submit a successful proposal.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
12 DocumentsDocuments Required from Seller
- Experience Criteria
- Bidder Turnover
- Certificate (Requested in ATC) *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements for this tender indicate that bidders must be duly registered entities with proven experience in similar locomotive component cleaning services. They must also comply with the licensing regulations set forth by the Ministry of Railways and adhere to safety and quality standards as specified in the tender documentation.
Bidders must provide necessary certificates that demonstrate their compliance with local laws, technical capabilities, and financial standings. This includes registrations with relevant authorities, business licenses, and optionally, ISO certifications or other quality assurance documents that exhibit their operational competency and adherence to industry standards.
Bidders must submit their proposals through the designated submission methods, ensuring all documentation is in the accepted formats specified in the tender document. This includes technical proposals, financial documents, and any certification or compliance evidence. It is essential to adhere strictly to the submission guidelines to avoid disqualification.
Successful bidders will be required to provide a performance security which may vary based on the contract value, ensuring their commitment to perform the contract as per the laid out terms. Payment terms will be determined post-award of the contract, following the completion of milestones and satisfactory service delivery as per the agreement terms.
The tender includes special provisions for Micro, Small, and Medium Enterprises (MSEs) and startups, facilitating their participation through various benefits that may include reduced bid prices or simplified eligibility criteria. This aligns with the government’s push for increased participation of local enterprises, fostering growth and compliance with “Make in India” policies, enhancing local content procurement rules.
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