Tender Title: Calibration Services
Reference Number: GEM/2025/B/6136641
Issuing Authority/Department:
Ministry of Railways, Indian Railways
Scope of Work and Objectives:
The objective of this tender is to solicit bids for calibration services that encompass a variety of scientific disciplines including Mechanical, Optical, Thermal, Electrical, Fluid Flow, as well as dimension, mass and volume, force, hardness & impact, voltage, current, power (AC/DC), specific heat & humidity, temperature, density, and viscosity calibration services. This tender represents a significant opportunity for qualified service providers to deliver essential calibration solutions to enhance operational effectiveness within the railway sector.
Eligibility Criteria:
To participate in this tender, bidders must meet the eligibility requirements, which includes being a registered entity capable of providing the specified calibration services. Furthermore, the bidders must demonstrate experience in providing calibration services, relevant professional certifications, and adherence to industry standards.
Technical Requirements:
Bidders are required to fully comply with the technical specifications stated in the tender documentation. This includes the ability to perform calibration services as outlined, demonstrate proficiency in various measurement techniques, and follow quality standards such as ISO/IEC 17025. Bidders must also provide evidence of relevant certificates to support their methodologies.
Financial Requirements:
Financial stability and the ability to secure an earnest money deposit (EMD) is crucial for participating in this tender. Bidders must ensure they can provide the necessary performance security, which will be required upon acceptance of the bid.
Document Submission Details:
Interested vendors must submit their proposals as outlined in the submission instructions. All required documents should be submitted in accepted document formats, which may include PDFs, scanned copies, and detailed presentation layouts compliant with the specifications set by the issuing authority.
Special Provisions:
This tender takes into consideration provisions for Micro, Small, and Medium Enterprises (MSEs) and startups. MSEs are encouraged to participate in this tender, as specific benefits may be available to enhance their competitive edge in serving the Ministry of Railways.
Evaluation Process:
The evaluation process will be conducted based on the quality and compliance with the submission requirements. Bidders will be evaluated on their technical expertise, financial propositions, and the ability to meet delivery timelines and criteria outlined in the tender.
Delivery Locations:
The calibration services are expected to be delivered at designated locations as specified in the tender documentation provided by the Ministry of Railways. Final details on delivery locations will be communicated to successful bidders.
Contact Information:
For queries regarding the tender specification and requirements, interested vendors are encouraged to reach out to the department handling this tender. Please refer to the official channels provided within the tender documentation for assistance.
This tender offers a unique chance for qualified organizations to contribute to the enhancement of calibration standards within the Indian Railways. All interested parties are encouraged to review the tender in detail and prepare their submissions thoughtfully to adhere to the specified requirements.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
5 DocumentsDocuments Required from Seller
- Certificate (Requested in ATC) *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity capable of providing calibration services, demonstrating experience in the field, and the possession of relevant professional certifications. Additionally, compliance with industry quality standards is mandatory to ensure a high level of service delivery.
Bidders must provide relevant certificates that indicate adherence to quality standards, specifically ISO/IEC 17025, which is essential for calibration services. The documentation should clearly outline each certificate’s purpose, ensuring that all compliance requirements are met.
Documents must be submitted in the accepted document formats as stated in the tender guidelines. The formats typically accepted include PDFs and scanned copies—ensure all submissions are clearly legible and comply with the submission methods outlined in the tender documentation.
The earnest money deposit (EMD) is a crucial part of the financial requirements for participating in the tender. Bidders must ensure that the EMD is provided in the form specified within the tender documentation, which will be refunded after the completion of the tender process, subject to the outlined conditions.
The tender includes special provisions for Micro, Small, and Medium Enterprises (MSEs) to encourage their participation, offering various benefits such as easier qualification criteria and financial incentives. These benefits are designed to bolster local content and support the government’s initiative on Make in India policies by integrating MSEs into larger procurement activities.
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