Tender Title: Supply of High-End Desktop Computers
Reference Number: GEM/2025/B/6118638
Issuing Authority: Ministry of Railways, Indian Railways
The Supply of High-End Desktop Computers tender offers an opportunity for qualified vendors to provide technology solutions critical for the operational efficiency of Indian Railways. This procurement process invites capable suppliers to submit bids that meet stringent criteria and detailed requirements to ensure the delivery of high-quality desktop computers.
Scope of Work and Objectives
The primary objective of this tender is to procure High-End Desktop Computers that meet the specific needs of the Indian Railways. The scope encompasses the sourcing, quality assurance, and delivery of a total of 27 units of high-performance desktop systems. These systems should cater to advanced computational demands and enhance the productivity of various departmental functions within the organization.
Eligibility Criteria
Bidders must meet several eligibility requirements, including:
- Registration as a legal entity in India.
- Proven experience in supplying IT equipment, particularly desktop computers.
- Compliance with all local laws and regulations relevant to this procurement.
Technical Requirements
The desktop computers must meet the following technical specifications:
- Latest generation processors offering superior performance.
- Minimum specifications for RAM, storage capacity, and graphics capabilities.
- Reliability and adherence to quality standards relevant to high-performance computing.
Financial Requirements
Vendors will be required to provide a financial bid that outlines the overall cost for the delivery of the 27 desktop units. The costs must be transparent, and bidders should include all additional charges related to installation, warranty, and service agreements if applicable.
Document Submission Details
Bids must be submitted electronically through the official Gem portal. All required documentation, including eligibility certificates and technical compliance documents, must be uploaded by the designated deadline. Bidders are encouraged to verify the submission process and ensure that all documents are in accepted formats.
Special Provisions
This tender includes provisions favorable to Micro, Small, and Medium Enterprises (MSEs) and startups that align with the government's objective to promote local businesses. Qualified MSEs may receive preferential treatment during the evaluation process, providing an opportunity to enhance their competitive position.
Evaluation Process
The evaluation of submitted bids will follow a structured process, focusing on both technical compliance and financial offerings. Bidders will be assessed based on their ability to meet specifications and quality standards, as well as the competitiveness of their pricing. The Ministry of Railways reserves the right to reject any bid that does not meet the stipulated requirements or poses financial risks.
Delivery Locations
Successful bidders will be required to deliver the desktop computers to designated Indian Railways facilities as specified in the final order. It is essential for suppliers to ensure that the products arrive within the agreed timeline while maintaining quality integrity during delivery.
Contact Information
While detailed contact information such as email or phone numbers are not provided, interested parties are encouraged to visit the official Gem portal for inquiries and updates related to the tender.
By comprehensively understanding the requirements and evaluation process, potential bidders can position themselves for success in this procurement opportunity.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
3 DocumentsDocuments Required from Seller
- Past Performance
- Certificate (Requested in ATC)
- OEM Authorization Certificate
- Additional Doc 1 (Requested in ATC) *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity in India, demonstrating experience in supplying IT equipment, particularly high-end desktop computers, and adhering to applicable laws and regulations. Bidders should provide relevant documentation to confirm their qualifications and capabilities.
Bidders are required to submit several certificates, including:
- Business Registration Certificate
- GST Registration
- Compliance with quality standards relevant to the computers being supplied
- Any additional documents that substantiate their claims regarding technical specifications and previous experience.
To register for this High-End Desktop Computer tender, vendors must access the Gem portal and complete their entity registration. The registration process requires submission of various documents to verify business credentials and compliance with regulatory requirements. Vendors should ensure they maintain all necessary documentation to facilitate a smooth registration process.
The payment terms will typically involve an initial advance upon order confirmation, with subsequent payments released as milestones are achieved. It is vital that vendors review the proposed payment schedule in the tender documents and clarify any uncertainties prior to submission to align with financial practices.
The tender provisions offer specific benefits for MSEs, which may include reduced competition and financial assistance during the bidding process. MSEs may receive preferential evaluation that can enhance their chances of selection, thereby promoting local businesses in accordance with government initiatives like ‘Make In India’.
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