Tender Overview

The GEM/2025/B/6105600 tender has been issued by the Industries and Mines Department of Gujarat. This tender seeks to procure Office Suite Software (V2), which is essential for enhancing the operational efficiency of various departments. The objective is to source reliable and high-quality software solutions that cater to the diverse needs of governmental and private sector operations.

Scope of Work and Objectives

The scope of this tender involves the provision of Office Suite Software (V2) with the following objectives:

1. To ensure that all departments within the Industries and Mines sector have access to up-to-date software tools.
2. To provide enhanced functionalities that support document processing, data management, and communication tasks.
3. To facilitate greater collaboration through cloud-based capabilities and real-time sharing features.

Eligibility Criteria

To be eligible for this tender, bidders must meet the following criteria:

• The bidder must be a registered entity, compliant with local and national regulations.
• The bidder should have previously completed similar projects successfully.
• Financial stability evidence may be required to demonstrate the ability to fulfill contract obligations.

Technical Requirements

Bidders must adhere to the following technical requirements for the software:

• Compatibility with existing hardware and software systems utilized by the state departments.
• Provision of customer support and maintenance services.
• Demonstration of innovative features beyond basic functionalities that can boost productivity.

Financial Requirements

Bid submissions should include:

• A detailed cost breakdown for the proposed software solution, including any licensing fees, setup costs, and ongoing support charges.
• Clear payment terms indicating the schedule and conditions for payment upon completion of different phases of the project.

Document Submission Details

Bidders are required to submit their proposals in accordance with the submission guidelines outlined in the tender documentation. The following details must be included:

• A complete technical proposal.
• Financial proposal detailing costs and payment terms.
• Any relevant certificates that validate compliance with eligibility and technical requirements.

Special Provisions

This tender may include special provisions to benefit Micro, Small, and Medium Enterprises (MSEs) and startups. Bidders are encouraged to highlight any advantages they can offer under the 'Make in India' initiative, which supports local content and procurement.

Evaluation Process

All submissions will be evaluated based on a structured process that assesses:

• Compliance with eligibility and technical requirements.
• Cost-effectiveness of the proposed solution.
• Performance history and experience of the bidder.

Bidders should expect to be notified about the results of the evaluation after the evaluation process is complete.

Delivery Locations

The Office Suite Software (V2) will be implemented across various locations managed by the Industries and Mines Department in Gujarat. Specific locations will be determined during the project kick-off based on departmental needs.

Contact Information

For queries related to this tender, interested parties should refer to official communication channels established by the Industries and Mines Department of Gujarat.

Important Note: All bidders are advised to thoroughly review the tender documents and ensure compliance with all specified requirements to maximize their chances of a successful bid.