Tender Title: Manpower Outsourcing Services - Photographer cum Videographer

Reference Number: GEM/2025/B/6147999

Issuing Authority

The Information and Broadcasting Department Gujarat is responsible for issuing this tender. This department seeks professional service providers to assist with comprehensive media documentation needs.

Scope of Work and Objectives

This tender encompasses the outsourcing of manpower services specifically aimed at hiring skilled photographers cum videographers. The primary objective is to engage professionals who can proficiently capture high-quality images and videos for various events organized by the department. The scope includes:

• Documenting events and programs undertaken by the Information and Broadcasting Department.
• Delivering complete photo and video editing services.
• Ensuring the availability of personnel for both scheduled and unscheduled events.

Eligibility Criteria

To qualify for this tender, the bidders must meet the following eligibility requirements:

• Be a registered entity with the appropriate certifications.
• Have proven experience in photography and videography services, specifically in government or organizational contexts.
• Ability to demonstrate successful completion of similar contracts in the past.

Technical Requirements

Bidders must provide detailed technical specifications pertaining to their services, including but not limited to:

• Equipment specifications (cameras, lighting, editing software).
• Portfolio of previous work or case studies.
• A detailed plan for managing and executing assignments efficiently.

Financial Requirements

Financial capability is paramount; therefore, bidders must also include:

• Audited financial statements for the past two years.
• A clear pricing structure outlining costs related to services, including any potential additional charges.

Document Submission Details

All proposal documents must be submitted in the prescribed format. Bidders are encouraged to submit documents in electronic form for ease of processing. Proper documentation of previous works, financial guarantees, and eligibility proofs must be included.

Special Provisions

In adherence to government policies, special provisions will be made for Micro, Small, and Medium Enterprises (MSEs) and startups. Interested bidders claiming MSE status must provide valid documentation.

Evaluation Process

The selection of the successful bidder will be based on an evaluation process comprising:

• A review of technical proposals, ensuring compliance with quality standards.
• Financial assessment to ensure proposals are within the budgeted amount.
• Previous experience and capabilities in delivering similar services.

Delivery Locations

Services are to be provided primarily within the jurisdiction of Gujarat, specifically catering to events organized by the Information and Broadcasting Department.

Contact Information

While the issuance of this tender includes various details, interested parties are encouraged to refer to the official department website for additional questions and clarifications related to the tender submission process.

By addressing all the specified areas, this tender aims to secure high-quality services in photography and videography, further enhancing the visual representation of activities undertaken by the Information and Broadcasting Department Gujarat.