Irrigation and Flood Control Department Uttar Pradesh Tender by Upid Web Portal - Irrigation Department (GEM/2025/B/6162974)
Facility Management Services - LumpSum Based - UP Irrigation Department Office; Upgradation of Desk
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Tender Title: Facility Management Services - GEM/2025/B/6162974
Issuing Authority/Department: Irrigation and Flood Control Department, Uttar Pradesh
The Facility Management Services tender reflects the intent of the Irrigation and Flood Control Department, Uttar Pradesh, to procure comprehensive facility management solutions aimed at modernizing office productivity. This tender focuses specifically on the upgradation of desktop and all-in-one desktop computers for the office environment. The selected service provider will be responsible for the entire solution, including providing necessary consumables as part of the contract.
Scope of Work and Objectives
The scope of work encompasses the following key objectives:
- Upgradation and Maintenance: Provide updated desktop computers and all-in-one desktops to enhance operational efficiency within the department.
- Consumables Provisioning: Maintain a steady supply of required consumables ensuring all needs are met under the established service agreement.
- Facility Management Services: Deliver ongoing management and support services to the computing units to ensure maximum uptime and performance.
This project is expected to contribute significantly to the operational effectiveness of the department, allowing staff to work more effectively and efficiently.
Eligibility Criteria
To qualify for participation in this tender, bidders must meet the following eligibility criteria:
- The applicant should be a registered entity with a valid GST registration.
- Compliance with all necessary legal and regulatory obligations pertinent to the operation within the specified jurisdiction.
- The applicant must possess relevant experience in providing facility management services, specifically in IT infrastructure upgrades.
Technical Requirements
Bidders must adhere to certain technical specifications including:
- Provision of modern, high-performance desktop computing units capable of supporting various software applications used by the department.
- Compliance with specified quality standards to ensure durability and reliability of provided hardware.
- Adherence to industry best practices in upgradation and operations management.
Financial Requirements
Bidders are required to present:
- A financial bid structured to detail pricing, including all costs associated with hardware, maintenance, and consumables.
- A clear breakdown of the overall project cost must be provided demonstrating value for money while being competitive.
Document Submission Details
Interested bidders must submit their proposals in a single packet format including:
- Technical and financial proposals.
- Supporting documents such as eligibility proofs, compliance certificates, and any additional documentation as specified in the tender guidelines.
Special Provisions
This tender encourages participation from Micro, Small, and Medium Enterprises (MSEs) and Startups. Initiatives to promote local enterprises underscore the government’s commitment to supporting economic growth and enabling access to substantial public sector contracts. Eligible MSEs may benefit from relaxed technical qualifications and alternative bidding procedures.
Evaluation Process
The evaluation of bids will be conducted based on:
- Technical capability to fulfill the requirements as outlined in the tender.
- Financial assessment highlighting cost-effectiveness.
- Experience in similar projects, with a particular focus on track record and reliability.
Successful bidders will be notified of their selection and provided with necessary next steps toward contract finalization.
Delivery Locations
The delivery and implementation of services will predominantly be conducted at various office locations within the Irrigation and Flood Control Department within Uttar Pradesh. Specific addresses and logistical details will be provided upon selection of the successful vendor.
Contact Information
For further inquiries, bidders may contact the Irrigation and Flood Control Department directly for any clarifications needed regarding this tender.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
5 DocumentsDocuments Required from Seller
- Experience Criteria
- Bidder Turnover
- Certificate (Requested in ATC)
- OEM Authorization Certificate
- OEM Annual Turnover
- Additional Doc 1 (Requested in ATC) *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity, possessing valid GST registration, and having relevant experience in providing facility management services, particularly in IT infrastructure upgrades. Bidders must ensure compliance with all applicable legal and regulatory requirements related to the operational jurisdiction. An emphasis on past performance and capability to provide high-quality services will also be considered.
Bidders must submit essential certificates including but not limited to a valid GST registration certificate, compliance with labor laws, and potentially ISO certifications that validate the quality of services provided. It is also important to include any experience certificates that demonstrate past performance in similar projects, reflecting the bidder’s capability in successfully managing facility management contracts.
The registration process typically involves creating a registered profile on the designated bidding portal, submitting necessary documentation such as eligibility proofs, compliance certificates, and signing any required agreements. Upon successful registration, bidders will be able to access tender documents, submit their bids, and track the status of their submissions electronically.
Payment terms may vary based on the service level agreement but generally will include provisions for milestone payments tied to the delivery and implementation of services. Bidders should propose payment schedules reflecting upfront costs, ongoing maintenance, and post-implementation support to ensure clarity and transparency in financial transactions.
MSEs are encouraged to participate by way of special provisions such as reduced qualification criteria, enhanced support in the bidding process, and potential financial incentives. These measures aim to foster local entrepreneurship by ensuring fair access to government contracts and encouraging inclusivity within the procurement landscape.
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