Tender Title: Toner Cartridges & Ink Cartridges

Tender Reference Number: GEM/2025/B/6148454

Issuing Authority:
Irrigation and Flood Control Department Uttar Pradesh

Scope of Work and Objectives

The goal of this tender is to procure a variety of toner cartridges and ink cartridges for printers and other related consumables crucial to the operational efficiency of the Irrigation and Flood Control Department in Uttar Pradesh. The total quantity required is 495 units, catering to various printing needs within the department. Interested bidders must provide products that meet established technical and quality standards to ensure the durability and performance of these consumables.

Eligibility Criteria

Bidders must be registered entities with a valid registration certificate. Companies should have a proven track record in supplying toner cartridges and ink products, along with appropriate certifications verifying compliance with quality standards. Participation is open to both domestic and international suppliers, but preference may be given to suppliers fulfilling local content requirements.

Technical Requirements

The supplied toner and ink cartridges must adhere to the stipulated technical specifications, ensuring compatibility with department-approved printers. Bidders should provide detailed product specifications and confirm compliance with quality and performance standards rendered necessary for uninterrupted operations.

Financial Requirements

Interested bidders must demonstrate financial solvency, including the ability to provide an earnest money deposit (EMD) as part of their submission. The EMD ensures the commitment of bidders to complete the procurement process responsibly. Financial documentation, including balance sheets and profit-loss statements, may be required to substantiate financial health.

Document Submission Details

All required documents, including technical and financial proposals, must be submitted in the prescribed formats specified in the tender documents. Submissions can be made electronically or physically based on outlined guidelines. It is essential to verify the accepted document format to avoid disqualification.

Special Provisions

This tender allows specific benefits for Micro, Small, and Medium Enterprises (MSEs), and startups may receive additional supportive conditions. This encourages participation from smaller entities, enhancing competition and fostering local economic growth.

Evaluation Process

Bids will undergo a structured evaluation process that considers technical capabilities, adherence to specifications, financial stability, and pricing. An evaluation matrix will be employed to weigh respective categories effectively, ensuring the selection of the most suitable bid that aligns with departmental objectives.

Delivery Locations

The delivery of toner and ink cartridges is expected to occur at designated office locations of the Irrigation and Flood Control Department across Uttar Pradesh. Bidders should note logistical considerations, including transportation and timely delivery based on departmental needs.

Contact Information

For any inquiries regarding this tender, interested bidders may refer to the designated contact person at the Irrigation and Flood Control Department. However, specific contact details will be available in the tender documentation for confidentiality reasons.