Tender Title: Multifunction Machine MFM (V2)

Reference Number: GEM/2025/B/6133936

Issuing Authority: Labour and Employment Department, Gujarat

This tender invites bids for the procurement of a Multifunction Machine (MFM V2). The objective of this tender is to enhance productivity and operational efficiency within the Labour and Employment Department of Gujarat, ensuring a streamlined workflow through the use of advanced machinery.

Scope of Work and Objectives

The successful bidder will be required to deliver a Multifunction Machine that meets specific operational requirements outlined by the Labour and Employment Department. The machine's functionalities should include but not be limited to copying, printing, and scanning, providing versatile solutions to various departmental needs. The goal is to facilitate smooth operations and improve service delivery to the citizens of Gujarat.

Eligibility Criteria

To be eligible for this tender, bidders must:

• Be a registered entity with valid certifications.
• Demonstrate previous experience in supplying multifunctional machines or similar equipment.
• Have a sound financial status, as evidenced by financial statements.

Technical Requirements

Bidders must present a detailed specification of the Multifunction Machine, showcasing:

• Technical capabilities (copying, printing, scanning)
• Dimensions and weight
• Energy efficiency ratings
• Compliance with current quality standards (ISO, etc.)

This equipment should be user-friendly, exhibit high durability, and operate at optimal efficiency.

Financial Requirements

Bidders must provide a comprehensive financial proposal that includes:

• Unit pricing for the multifunction machine
• Any applicable taxes and fees
• Payment terms, which should be clearly outlined along with acceptable payment methods.

Document Submission Details

All required documentation must be submitted electronically through the designated government e-tendering portal. The following documents should be included with the bid:

• Bid form
• Technical and financial proposals
• Compliance certificates
• Any relevant technical brochures or supporting documents.

Special Provisions

This tender includes special provisions for Micro, Small, and Medium Enterprises (MSEs), which encourages their participation by offering benefits such as price preference and reduced financial requirements. Startups are also encouraged to apply, consistent with the government's push for innovation and local entrepreneurship.

Evaluation Process

Evaluation of submitted bids will be conducted as per a transparent process, focusing on compliance with the tender specifications and overall value for money. Key criteria for evaluation include:

• Compliance with technical specifications
• Financial viability
• Supplier’s track record and experience in similar projects

Delivery Locations

The Multifunction Machine must be delivered to specified locations within the state of Gujarat as directed by the Labour and Employment Department. Successful bidders will receive precise delivery schedules post-award.

Contact Information

For any inquiries, refer to the official tendering website or the Labour and Employment Department's contact sections. Please ensure to avoid sharing or undertaking communication outside the officially designated portals.

This tender represents a crucial opportunity for suppliers of multifunction machines to contribute to enhancing the operational efficiency of government departments in Gujarat. Interested bidders are strongly encouraged to prepare their bids meticulously and conform to all stipulated requirements.