Law and Judiciary Department Maharashtra Tender by Charity Commissioner Office Mumbai (GEM/2025/B/5920307)
Full Service and Maintenance Contracts of Photocopier Machine - any one; any one; Any Service Provi
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Tender Title: Full Service and Maintenance Contracts of Photocopier Machines
Reference Number: GEM/2025/B/5920307
Issuing Authority: Law and Judiciary Department, Maharashtra
The Law and Judiciary Department of Maharashtra is inviting bids for the provision of Full Service and Maintenance Contracts of Photocopier Machines. This tender aims to ensure that the photocopier machines are fully operational and maintained to meet daily administrative functions, thereby enhancing the efficiency of governmental operations.
Scope of Work and Objectives
The selected service provider will be responsible for the comprehensive maintenance of photocopier machines, ensuring optimal functionality and timely repairs. The scope includes but is not limited to:
- Regular maintenance checks and servicing of machines
- Replenishment of consumables (paper, toner, and cartridges)
- Addressing breakdowns and emergency repairs promptly
- Documentation of service reports and maintenance activities
The objective is to create a seamless workflow in government operations through uninterrupted photocopying services.
Eligibility Criteria
To be eligible for participation in this tender, bidders must meet the following eligibility requirements:
- Must be a registered entity under applicable laws
- Provide evidence of prior experience in maintenance contracts similar to this scope
- Must meet the turnover criteria as specified in the tender documents
- If seeking exemption from turnover or experience criteria, supporting documentation must be substantiated.
Technical Requirements
Bidders must ensure they possess the necessary technical expertise and resources to handle the service requirements for photocopier machines. This involves:
- Technical knowledge of various photocopier models
- Availability of skilled technicians for maintenance and repairs
- Adequate stock of consumables for immediate replacements
Financial Requirements
Bidders are required to submit detailed financial documentation including, but not limited to:
- Detailed pricing for services
- Past financial statements to demonstrate financial health
- Earnest Money Deposit (EMD) as outlined in the tender conditions
Document Submission Details
Interested parties must submit their bids electronically via the designated platform. Required documents include:
- Completed tender forms
- Certificates demonstrating eligibility criteria
- Experience documentation and financial statements
- Any additional documents requested in the ATC (Additional Terms and Conditions)
Bidders can refer to the documents linked at the end of this tender description for comprehensive requirements.
Special Provisions
The tender supports provisions for Micro, Small, and Medium Enterprises (MSEs) and startups, allowing them to avail benefits designed to promote participation from smaller entities. Specific criteria and benefits can be reviewed in the attached CT documents.
Evaluation Process
The evaluation of bids will be conducted based on a total value-wise evaluation method. Factors considered include:
- Compliance with eligibility and technical requirements
- Price competitiveness
- Quality of service proposals
The evaluation will ensure that the selection is made in alignment with the best interests of the Law and Judiciary Department.
Delivery Locations
Services will be required throughout Maharashtra, and all costs associated with travel and delivery to various government locations must be included in the bid.
Contact Information
For further information and queries regarding this tender, please refer to the documentation linked below. Note that no contact information specifics are provided.
Important Additional Information
Bidders must ensure they adhere to local content and procurement rules as applicable under government guidelines, including compliance with the 'Make in India' initiative.
For further details, potential bidders can access the following documents for comprehensive information regarding requirements and conditions:
- Main Document: GeM-Bidding-7488898
- Document 1: Asset details and its distribution
- Document 2: Additional conditions approval
- Document 3: Equipment details
- Trials allowed categories
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
5 DocumentsDocuments Required from Seller
- Experience Criteria
- Bidder Turnover
- Certificate (Requested in ATC)
- Additional Doc 1 (Requested in ATC)
- Additional Doc 2 (Requested in ATC)
- Additional Doc 3 (Requested in ATC) *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity with documented experience in maintenance contracts of similar scope. Bidders must provide evidence of meeting the turnover requirements unless they are seeking exemptions, in which case supporting documents must be uploaded for review.
To participate, bidders must submit various certificates including proof of registration, previous experience documentation, financial statements, and any other additional documents specified in the tender, particularly those requested in the Additional Terms and Conditions.
Bidders must complete the registration process through the designated online platform. The submission methods include uploading necessary documents electronically to ensure compliance with bid requirements. Bidders should refer to the main document for detailed instructions on the submission process.
Successful bidders must provide a performance security as part of the contract terms. This usually consists of a financial guarantee ensuring fulfillment of the contract and adherence to specified service levels. Further details on the exact amount and conditions are available within the tender documentation.
Yes, the tender provisions include specific benefits for Micro, Small, and Medium Enterprises (MSEs) and startups, encouraging their participation and supporting them with favorable criteria. Review the additional documents provided for a comprehensive overview of these benefits and compliance requirements.
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