Tender Title: Supply of Entry and Mid-Level Desktop Computers and Laptops

Reference Number: GEM/2025/B/6149067

Issuing Authority/Department:

This tender is issued by the Local Administration Department Puducherry. The department aims to enhance technological capabilities by procuring essential computing resources.

Scope of Work and Objectives:

The primary objective of this tender is to procure entry and mid-level desktop computers, entry and mid-level laptops, all-in-one PCs, and multifunction machines. This acquisition is pivotal in supporting various administrative functions and enhancing operational efficiency within the local administration. The total quantity required is 17 units, which must meet specific technical standards to ensure reliability and performance.

Eligibility Criteria:

To be eligible to participate in this tender, bidders must meet the following criteria:

• Be a registered entity capable of providing the specified equipment.
• Maintain compliance with applicable local regulations and procurement policies.
• Previous experience in supplying similar types of hardware will be considered an advantage.

Technical Requirements:

The participating bidders must ensure that the products they offer fall within the defined technical specifications for desktop computers, laptops, and multifunction machines. This includes compliance with quality standards such as efficiency, durability, and adherence to technological advancements necessary for public administration usage.

Financial Requirements:

Bidders must demonstrate financial stability, which includes presenting relevant financial statements and meeting the conditions for submitting Earnest Money Deposit (EMD), which ensures commitment to the tender process. Detailed payment terms will be included in the tender specifications.

Document Submission Details:

All required documents must be submitted in accordance with the instructions given in the tender documentation. Bidders should ensure that their submissions are clear, complete, and submitted via the prescribed method, ensuring all aspects of their proposals are compelling and compliant.

Special Provisions:

The tender may provide benefits for Micro, Small, and Medium Enterprises (MSEs), as well as considerations for startups. Detailed provisions will safeguard inclusivity and promote local participation in governmental procurement initiatives.

Evaluation Process:

The evaluation will be conducted based on the tender submissions, with careful consideration given to both technical and financial aspects. Bidders will be assessed on their compliance with eligibility criteria, the quality of their proposed solutions, and their pricing models.

Delivery Locations:

Successful bidders will be required to facilitate delivery at specified locations outlined in the tender documentation, ensuring that logistics are streamlined for efficient supply chain management.

Contact Information:

Bidders are encouraged to reach out for any clarifications regarding this tender to the Local Administration Department Puducherry. Direct contact information is available through official channels.