Materials Department Tender by Mangalore Refinery & Petrochemicals Limited (GEM/2025/B/6152293)
ROTARY EVAPORATOR WITH ACCESSORIES
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Tender Title: Rotary Evaporator with Accessories
Tender Reference Number: GEM/2025/B/6152293
Issuing Authority/Department: Materials Department, Ministry of Petroleum and Natural Gas
Scope of Work and Objectives
The main objective of this tender is to procure a Rotary Evaporator with Accessories. The selected vendor will supply a rotary evaporator that caters to research and experimental applications within the Ministry of Petroleum and Natural Gas. This equipment is crucial for efficient solvent removal in laboratory processes, ensuring high control over temperature and pressure, which directly impacts the quality of the results obtained in petroleum-related research initiatives.
Eligibility Criteria
Eligible bidders must be registered entities specializing in the manufacturing or supply of laboratory equipment, particularly rotary evaporators. Bidders should demonstrate prior experience in supply to government institutions or large private sector entities. Additionally, the bidder must comply with all relevant industry norms and standards.
Technical Requirements
The Rotary Evaporator must meet the following technical specifications:
- An operational vacuum range with precise control for optimal solvent evaporation.
- Capability to operate at controlled temperature settings.
- Compatibility with standard laboratory glassware and accessories.
- Must ensure safety features to prevent spillage and enhance user operation.
- Adequate technical manuals and maintenance support provided.
Financial Requirements
Bidders are expected to submit a detailed financial proposal, which encompasses the unit cost of the rotary evaporator along with any associated accessories. In addition, the bidder must provide a breakdown of delivery costs, installation fees (if applicable), and any service contracts. Comprehensive warranty details for the equipment should also be included.
Document Submission Details
All proposals and necessary documents must be submitted in a single packet, adhering to the stipulated guidelines. Bidders must ensure that submissions are formatted correctly and include all pertinent certificates, as well as the signed proposal document. Proposals should be delivered electronically through the specified online platform established for this tender.
Special Provisions
Special provisions are available for Micro, Small, and Medium Enterprises (MSEs) and startups to enhance their participation in the tendering process. These benefits may include reduced eligibility criteria, priority in evaluation, and possible financial assistance for startup entities.
Evaluation Process
The evaluation of submitted bids will be based on both technical merit and financial considerations. Each proposal will undergo a rigorous assessment to ensure compliance with technical specifications and value for money. Anti-collusion guidelines will be strictly enforced throughout the evaluation process to maintain integrity.
Delivery Locations
The successful bidder will be required to deliver the rotary evaporator along with accessories to designated locations as specified within the procurement documentation provided by the Ministry of Petroleum and Natural Gas.
Contact Information
For further inquiries regarding the tender and submission processes, bidders are encouraged to reach out to the Materials Department via the official communication channels provided through the tender documentation.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
6 DocumentsDocuments Required from Seller
- Additional Doc 1 (Requested in ATC)
- Additional Doc 2 (Requested in ATC)
- Additional Doc 3 (Requested in ATC)
- Additional Doc 4 (Requested in ATC) *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity, demonstrating extensive experience in supplying laboratory equipment, especially rotary evaporators, and compliance with necessary industry regulations. Interested bidders should also validate their previous dealings with government or reputable private sector clients to qualify.
Bidders must include certain certificates as part of their proposal. Commonly required documents include GST registration, company incorporation, and relevant quality assurance certifications, such as ISO standards applicable to laboratory equipment. These documents validate the competency and compliance of the bidding entity.
To participate in the tender, the registration process involves creating an account on the specified e-procurement platform. Bidders must fill in their organizational details, submit requisite documents, and comply with any other initial registration requirements highlighted in the tender announcement.
The payment terms typically stipulate that 30% of the total invoice amount will be paid upfront upon order confirmation, followed by the remaining 70% upon successful delivery and installation of the rotary evaporator. Any further specifics will be defined in the final contract between the awarded contractor and the Ministry.
Yes, Micro, Small, and Medium Enterprises (MSEs) can avail themselves of various benefits such as simplified eligibility criteria, preferential evaluation during the tender process, and potential financial assistance. These enhancements aim to foster MSE participation and local industry growth aligned with government initiatives.
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