Tender Title: Custom Bid for Services - MRPL Tender No 3300011832
Reference Number: 194cdf9e4
Issuing Authority/Department: Ministry of Petroleum and Natural Gas, Materials Department

Scope of Work and Objectives

The purpose of this tender is to engage qualified bidders for the scanning services of A4 and A3 size documents as well as indexing of scanned documents. The scope of work includes:

• Scanning of A4 size documents in a total quantity of 2,190,000 sheets, offered on a lump sum basis including GST.
• Scanning of A3 size documents with a requirement of 20,000 sheets, also priced as a lump sum including GST.
• Indexing for scanned documents, with a total requirement of 50,000 documents, priced on a lump sum basis including GST.

The objectives of this tender are to ensure that all documents are digitized accurately and efficiently to enable easy access and retrieval.

Eligibility Criteria

Bidders must meet the following eligibility criteria to participate in this tender:

• Must be a registered entity under the relevant regulatory authority.
• Proven experience in document scanning and indexing services.
• Compliance with quality and technical specifications as per the guidelines set within the tender scope.

Technical Requirements

Bidders must adhere to the following technical requirements:

• Utilize high-quality scanning equipment capable of delivering clear and legible scanned images.
• Ensure that scanning outputs comply with industry standards for document management.
• Implement adequate data protection and confidentiality protocols during the scanning process.

Financial Requirements

The financial requirement entails:

• Submission of a lump sum quote for each of the mentioned categories, inclusive of GST.
• Ensure that the quotation is reflective of current market rates for the services being rendered.

Document Submission Details

All bidders are required to submit their proposals via the official platform. The submission should include all relevant documentation such as:

• Technical proposals.
• Financial bids.
• Evidence of previous experience consisting of similar projects.

Special Provisions

This tender may provide benefits for Micro, Small, and Medium Enterprises (MSEs) and startups, encouraging their participation. All stipulations in relation to MSE and startup provisions should be addressed in the tender documents.

Evaluation Process

The evaluation of bids will follow a structured process, focusing on both technical compliance and financial competitiveness. Bidders will be assessed on their ability to meet the specified requirements and the quality of service proposed.

Delivery Locations

The delivery of services is to be carried out on-site as specified in the tender documents. Successful bidders will be informed of the exact locations during the initiation of the contract.

Contact Information

For further inquiries, potential bidders may refer to the Ministry of Petroleum and Natural Gas, Material Department's official communication channels.

The above tender seeks responsible bidders who can provide high-quality scanning and indexing services while complying with all procedural and technical requirements outlined in the scope of work.