Materials Department Tender by Mangalore Refinery & Petrochemicals Limited (291c6a1d2)
Custom Bid for Services - MRPL Tender No 3900001613 for ARC for Maintenance with Survey and Monitor
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Tender Title: ARC for Maintenance with Survey and Monitoring of Cathodic Protection System Installations
Tender Reference Number: 291c6a1d2
Issuing Authority/Department: Ministry of Petroleum and Natural Gas, Materials Department
The Ministry of Petroleum and Natural Gas is seeking qualified bidders for a comprehensive service contract titled "ARC for Maintenance with Survey and Monitoring of Cathodic Protection System Installations." This invitation is aimed toward ensuring the sustained performance and reliability of cathodic protection systems through systematic maintenance and monitoring.
Scope of Work and Objectives
The primary objective of this tender is to establish an Annual Rate Contract (ARC) for the maintenance and continuous monitoring of cathodic protection systems installed across various locations. The scope of work includes:
- Conducting surveys to inspect and ensure the efficacy of cathodic protection systems.
- Performing regular maintenance on these installations as outlined in the Bill of Quantities (BOQ).
- Coordinating how the tasks will be executed, ensuring minimum disruptions in service.
- Reporting on the condition of installations and any required repairs or upgrades.
Eligibility Criteria
Eligible bidders must fulfill the following requirements:
- Be a registered entity in accordance with Indian government standards.
- Demonstrate prior experience in similar maintenance and monitoring services, particularly in the petroleum and natural gas sector.
- Have access to qualified personnel to execute the contract successfully.
- Ensure compliance with all regulatory and safety standards.
Technical Requirements
Bidders are required to provide documentation showcasing their technical capabilities and resources. This must include:
- Details of the specialized tools and equipment for conducting surveys and maintenance.
- An outline of the training and certifications of personnel involved in the work.
- Compliance with relevant quality standards in maintenance practices.
Financial Requirements
Bidders must submit a valid Earnest Money Deposit (EMD) along with their proposal, pertaining to the overall financial magnitude of the services offered. In addition, bidders should provide a detailed cost breakdown that aligns with the total lump sum rate suggested in the BOQ.
Document Submission Details
All necessary documents must be submitted electronically via the GEM portal. Ensure clarity and completeness in your submission including:
- Technical qualifications.
- Financial bid as per the provided structure.
- Compliance certificates.
Special Provisions
This tender is inclusive of benefits for Micro, Small, and Medium Enterprises (MSEs) and start-ups. These enterprises are encouraged to participate as they play a vital role in promoting local economic development.
Evaluation Process
The evaluation of submissions will be conducted based on:
- Compliance with eligibility and technical requirements.
- Financial offering consistency with market standards.
- Quality of prior experience and references.
Delivery Locations
The services will be required across various sites where cathodic protection systems are installed under the ministry’s jurisdiction.
Contact Information
For further inquiries relating to this tender, bidders may contact the Materials Department of the Ministry of Petroleum and Natural Gas through the official contact channels available on the GEM portal.
Additional Information
Bidders are advised to carefully review the terms outlined in the tender documents, ensuring that all proposals are submitted in adherence to the specified formats required for evaluation.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
11 DocumentsDocuments Required from Seller
- Experience Criteria
- Bidder Turnover
- Additional Doc 1 (Requested in ATC)
- Additional Doc 2 (Requested in ATC)
- Additional Doc 3 (Requested in ATC)
- Additional Doc 4 (Requested in ATC) *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity in accordance with the Indian government regulations, demonstrating prior experience in maintenance and monitoring services, particularly within the petroleum and natural gas sector. Bidders must also have qualified personnel and adhere to all regulatory and safety standards. Compliance with technical specifications and quality assurance measures is crucial to meet the expectations of the project.
Bidders must possess relevant certifications demonstrating their capability to handle the technical specifications outlined in the tender documents. This includes compliance with quality standards, health and safety regulations, and prior project experiences particularly in the maintenance of cathodic protection systems. All required certificates must be submitted electronically alongside the technical bid documents.
The submission process requires that all documents be uploaded to the GEM portal in the specified formats indicated in the tender notification. Ensure that documents are complete, including technical qualifications, financial proposals, compliance certificates, and any additional documentation requested within the tender guidelines. It is critical that submissions are made before the stipulated deadline for consideration.
Payment terms under the contract will be based on milestones achieved during the service execution and must adhere to the conditions outlined in the contractual agreement signed upon awarding the tender. Detailed breakdown of the payment schedule should be provided as part of financial requirements, and it is crucial that all contractors comply to ensure timely compensation for services rendered.
Micro, Small, and Medium Enterprises (MSEs) are encouraged to participate and benefit from specific provisions included in this tender. These benefits may include concessions on earnest money deposits, direct involvement in the bidding process, and preferential treatment during the evaluation process. Such measures aim to promote the growth and development of local businesses, driving economic advancement within the sector.
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